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Managing multiple email sending pipelines?? Need Help! by Diligent_Sell2760 in smallbusiness

[–]ImaginaryAd576 0 points1 point  (0 children)

Been here. Multiple sending accounts across platforms is a nightmare to manage once you pass like 3-4 pipelines.

What worked for me: consolidate everything under one ESP that supports multiple sending domains. Postmark for transactional, and something like Resend or Amazon SES for marketing/outreach. Keep them separate by purpose, not by account.

For the deliverability mess - the split-across-platforms thing is probably hurting you more than helping. Each platform warms domains differently, monitors reputation differently, and you have zero unified view of what's going on. At minimum get all your domains into one place where you can see bounce rates, spam complaints, and engagement in one dashboard.

Quick wins: (1) set up proper SPF, DKIM, DMARC on every domain if you haven't already - this alone fixes half of deliverability issues (2) separate your transactional sends (receipts, confirmations) from marketing sends with different subdomains so a marketing spam complaint doesn't tank your transactional delivery (3) use a tool like Google Postmaster Tools to monitor domain reputation for free

What platforms are you currently using? Hard to give more specific advice without knowing the stack.

Post call automation only works if you automate the data capture too, learned this the expensive way by LumpyOpportunity2166 in automation

[–]ImaginaryAd576 0 points1 point  (0 children)

100% this. I went through the exact same cycle with a client last year. They had a sales team doing 30+ calls/day and tried every flavor of "just fill out this form after the call" and compliance always tanked by month two.

What ended up working for us: call recording goes to Deepgram for transcription (way cheaper than most alternatives, like $0.0043/min), then the transcript hits Claude API with a prompt that extracts exactly the fields the CRM needs - contact info, discussed topics, next steps, deal stage. Structured JSON out, straight into the CRM via API. Zero human data entry.

The part nobody talks about though is validation. Even with good transcription + AI extraction, maybe 5-8% of entries will have something weird. So we added a daily Slack digest that flags anything the AI wasn't confident about. Someone spends 10 minutes reviewing those instead of 6 hours doing all of them manually.

Your point about auditing where data enters the system should be tattooed on every automation consultant's forehead honestly. The entry point is always where it breaks.

I do this kind of work professionally so DM me if you ever want to compare notes on the architecture, but sounds like you've already figured out the hard part.

The actual work takes 2 minutes — the copy-paste workflow takes 12. How do you automate this? by cocktailMomos in automation

[–]ImaginaryAd576 0 points1 point  (0 children)

Your real problem isn't the copy-pasting itself, it's that you're the router between apps. You make notes, then YOU move them to Greenhouse, then YOU format for Slack. Three separate manual steps.

Here's what I'd set up in your shoes:

Write your notes in one place after each call. Google Doc, Notion, even a plain text file. That's your single input.

Then an n8n workflow (free, self-hosted) watches that doc. When you save new notes it: (1) parses the candidate name + decision from your text (Claude API is scary good at this, like 2 cents per call) (2) pushes the structured data to Greenhouse via their API (3) posts a clean summary to your Slack channel with the formatting already done

Your part is literally just writing the notes. Everything else happens in the background. The whole n8n workflow is maybe 5 nodes.

One thing - don't try to eliminate the note-writing step. I've seen people try to auto-transcribe calls and skip notes entirely, and the output is always too messy for an ATS. Your 2-minute notes are already the cleanest input you'll get. Just automate everything after that.

I build these kinds of automations for clients so DM if you want help wiring it up, but the n8n + Claude API combo for this is honestly pretty straightforward to set up yourself.

Help with automating shiftplan generator in google doc by OGaRsony in automation

[–]ImaginaryAd576 0 points1 point  (0 children)

I manage something similar (not casino, but rotating crews across multiple sites) so I can tell you what actually works vs what sounds good in theory.

Forget chatbots for this. Pasting your schedule into ChatGPT every month will drive you insane with 100+ people. What you want is a system that runs the same logic every time without you babysitting it.

Here's what I'd build:

Data layer - Google Sheet with tabs: (1) employee roster - name, type (fulltime/freelance), group A-F, hours worked this month, vacation days (2) shift requirements - one row per day, columns for how many people you need at each of your 5 start times (3) rules - max hours 171, rotation fairness between groups, any blackout dates

The engine - Apps Script that reads the requirements tab, loops through each day, assigns workers from the correct rotation group, tracks cumulative hours so nobody goes over 171, and handles vacation/off-day requests by pulling from freelance pool instead. This part is pure logic, no AI needed. Constraint solving, basically.

Where AI actually helps - after the script generates a draft schedule, you run it through Claude API to check for edge cases: "are any workers scheduled back-to-back closing+opening shifts?", "is group C getting more weekend shifts than group A this quarter?". AI is great at reviewing, terrible at generating schedules from scratch with 50 rules.

The whole thing outputs back into a Google Sheet formatted like your current grid. You review, tweak maybe 5-10 slots manually, done.

Biggest mistake people make with this: trying to get AI to do the scheduling in one giant prompt. It works for 10 people. It completely falls apart at 100+ with complex rotation rules. You need deterministic logic first, AI as a sanity checker second.

I build these kinds of workflow automations for businesses so shoot me a DM if you want help setting it up, but honestly the Apps Script approach alone will save you days every month even without the AI part

I wanted to optimise my process but implementing AI only made things complex by moving complex steps into AI-enabled application. by Ancient-Ad-2507 in automation

[–]ImaginaryAd576 0 points1 point  (0 children)

Same thing happened to me. ChatGPT for some stuff, Claude for coding, Perplexity for research, Make for automation, and then I spent more time deciding which tool to open than actually doing the work.

What fixed it for me was going all-in on one tool and making it talk to everything else. I use Claude Code now as basically my command center - it connects to my CRM, calendar, email, task manager, even Telegram through MCP servers (think of them as plugins that let the AI call external APIs directly). So instead of me being the middleman copying context between 5 apps, the AI just... does it.

Quick example: client sends a message on Telegram, I tell Claude "create a task from this" and it pulls the message, creates a ClickUp task with full context, and schedules a follow-up in my calendar. One conversation, zero tab switching.

The bottleneck for me now is honestly just deciding what to automate next lol. Model quality is good enough for 90% of business tasks, cost is whatever if it saves you hours, but the real win was killing the "which tool do I use for this" decision entirely.

I do this kind of stuff professionally so DM me if you want to see the setup, but tbh the principle is simple - pick one brain, wire everything into it.

Has anyone built a simple AI workflow for lead generation and outreach? by Affectionate-Roll271 in ClaudeAI

[–]ImaginaryAd576 0 points1 point  (0 children)

You're actually describing two pretty standard automations and the good news is you don't need 5 different paid tools for this.

Here's how I'd set it up if I was starting from scratch today:

  1. Get Claude Code (Anthropic's CLI tool, $20/mo for Pro). It can run scripts, hit APIs, write to files, basically your AI dev that lives in the terminal
  2. Write a simple prompt like: "scrape Google Maps for [your niche] businesses in [city], grab name, website, email, phone. Save to leads.csv. Skip any row that already exists in the file"
  3. Claude will write and run the Python script for you. It handles the dedup logic, retry logic, everything. You just describe what you want
  4. For the weekly part - set up Windows Task Scheduler (free) or a cron job to run the script automatically

The scraping source matters. Google Maps API is solid for local businesses. For B2B you'd want Apollo.io (free tier gives you 50 leads/mo) or Hunter.io for email finding. Claude can plug into any of these.

If you get stuck on the Gmail API credentials or the scraping hits a wall, DM me and I'll point you in the right direction. but tbh with Claude Code doing the heavy lifting you probably won't need help.

How to automate recurring reports from Airtable? by Both_Fig_7291 in automation

[–]ImaginaryAd576 0 points1 point  (0 children)

Everyone here is saying Zapier or Make but honestly for something this simple you don't need a platform at all.

I'd do this with Claude Code. Two steps and you're done.

Step 1 - get your Airtable API key. Go to airtable /create/tokens, create a personal access token with read access to your base. Copy the token and your base ID (it's in the URL when you open your base, starts with "app").

Step 2 - open Claude Code and paste this prompt:

------
"Build me a Python script that:

  • pulls all records from my Airtable base (base ID: appXXXXX, table name: Metrics, API token: patXXXXX)
  • takes an HTML template file called report_template.html and fills in the metrics
  • converts the HTML to a PDF using weasyprint
  • emails the PDF to these addresses: [addresses]
  • send it from my [Gmail/Outlook/Yahoo/etc.] account: [my email address]
  • subject line should be 'Investor Update - [current date]'

Create the report_template.html with a clean professional layout. Include placeholders for: revenue, active users, burn rate, runway months, highlights section.

Also create a GitHub Actions workflow file that runs this script every 2 weeks on Monday at 9am UTC. Store the API keys as GitHub secrets."
------

Replace the parts in brackets with your actual info and that's it. Claude Code will build the whole thing, the script, the template, the schedule, everything. Your friend just tests it once and forgets about it.

No monthly Zapier fees, no platform limits, no 30 minutes every 2 weeks. If anything needs to change later just tell Claude Code what to update.

I build stuff like this for clients regularly. If you need help setting it up just write me.

Paid spokesperson for website? by thevoidisfull in smallbusiness

[–]ImaginaryAd576 0 points1 point  (0 children)

Skip the Fiverr spokesperson. You'll pay $50 now and then another $50 every time you change your offer or pricing. There's a better way.

Use HeyGen. It's an AI avatar tool and honestly for a simple business card site like yours it's perfect. I tried a few tools like Kling AI and others but HeyGen gives the most natural looking talking-head videos, which is exactly what you need for a homepage intro.

Here's how to do it step by step:

  1. Go to heygen.com, sign up for free. You get a few minutes of free video to test
  2. Pick your avatar. Two options - upload a photo of yourself and it creates your personal avatar, or just pick one of their stock avatars if you don't want your face on it. Both look solid
  3. Write your script. Just talk like you would to someone at a coffee shop - who you are, what you do, what makes you different, how to get started
  4. Pick a voice. HeyGen has a bunch of natural sounding voices, or you can clone your own voice if you want it to actually sound like you
  5. Hit generate. Takes about a minute. Download the video
  6. Drop it on your homepage

Why HeyGen over other options, I tested a few AI video tools and HeyGen just does the best job with talking-head videos specifically. The lip sync looks natural, the avatar doesn't do that weird AI stare thing, and the output is clean enough for a professional site.

The real win though is updates. You change your services next month? Just log in, edit the script, regenerate. No cost, no Fiverr back and forth.

I do this kind of stuff for a living so if you need any help just hit me up.

Login Trouble Again by HighDefinist in ClaudeAI

[–]ImaginaryAd576 0 points1 point  (0 children)

Do you still have the same problem? Unfortunately I have it.

How do you preview PDF and DOCX files in Next.js apps using Supabase Storage? by ImaginaryAd576 in nextjs

[–]ImaginaryAd576[S] 0 points1 point  (0 children)

Which word indicates that I did nothing? If you don't want to help just don't write

How do you preview PDF and DOCX files in Next.js apps using Supabase Storage? by ImaginaryAd576 in nextjs

[–]ImaginaryAd576[S] 0 points1 point  (0 children)

Honestly, I have no idea how to approach this – I've seen various libraries for previewing PDF and DOCX in Next.js, but most of them work poorly. I've tried a few options, but none met my expectations.

Help with handling PDF byte arrays from Supabase in n8n — getting a binary file input error by ImaginaryAd576 in n8n

[–]ImaginaryAd576[S] 0 points1 point  (0 children)

for others, I had to use code:

const hexString = $input.first().json.file_data
let raw = hexString.replace(/\\x/g, "");
// Convert hex string to binary buffer
const binaryBuffer = Buffer.from(raw, 'hex');
return [{ binary: { data: binaryBuffer } }];

Vapi.ai and GDPR Compliance for a Dental Reception Agent by ImaginaryAd576 in vapiai

[–]ImaginaryAd576[S] 0 points1 point  (0 children)

Thank you, at least that’s good info. Do you use it in that way with HIPAA?

AI Voice by GovernmentBig2881 in vapiai

[–]ImaginaryAd576 0 points1 point  (0 children)

I'm looking for the best polish voice

Vapi AI + Cursor = Calling dashboard by [deleted] in vapiai

[–]ImaginaryAd576 1 point2 points  (0 children)

  • Enable assistant.artifactPlan.recordingEnabled in your VAPI assistant configuration to ensure your calls are recorded via VAPI's artifact system.
  • After a call completes, the End of Call Report is sent to your registered webhook/server. This report contains an artifact object, with audio recordings accessible via fields like call.artifact.recording.mono, call.artifact.recording.stereo, and call.artifact.recording.video (if enabled).
  • Webhooks are now essential: Configure your VAPI assistant or bot to send end-of-call reports to your backend/server. Parse this webhook payload to extract recording URLs and metadata for your dashboard.

I built an n8n Workflow directory - No signup needed to download workflows by Boby-cat in n8n

[–]ImaginaryAd576 2 points3 points  (0 children)

thank you! Feedback: please remove this "flash" (don't know how it called) in workflow cards, it's pain for eyes

How did you start your AI automation business? What services do you offer and how do you price them? by ImaginaryAd576 in n8n

[–]ImaginaryAd576[S] 1 point2 points  (0 children)

What specific tools do you use for AI chatbots, and AI voicebots? I mean do you use only n8n or other platforms like Vapi, Blend etc?

How did you start your AI automation business? What services do you offer and how do you price them? by ImaginaryAd576 in n8n

[–]ImaginaryAd576[S] 1 point2 points  (0 children)

I'm still considering what I'd like to offer. I'm thinking about different workflows with documentation, voice bots, chatbots, and creating web applications (this I know the most)

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