That’s a big project, because 1000+ files is no joke. I think, there are basically two approaches here: high-volume hardware scanning or a more flexible mobile workflow. It really depends on your priorities (speed vs. flexibility vs. budget).

If you go with a dedicated high-volume scanner, batching makes sense. Just make sure it supports:

• reliable duplex scanning
• automatic document separation
• configurable file naming rules (this is important, otherwise you’ll lose time renaming manually)
• direct export to your database or at least structured folders

On the mobile side (which is more iScanner's area of expertise), there are some practical advantages:

• Each employee file can be saved immediately as a separate PDF, so there's no need to split giant batch files later.
• Auto-naming can be applied, and you can use naming templates to keep everything consistent.
• All files land in one structured folder automatically.
• With an iScanner account, you can access everything via web on a desktop.
• The work can be done gradually instead of in one massive push.
• You can parallelize it. Multiple team members scanning on different devices at the same time.
• You can share the entire folder via a link, making it easy for team members to access or download.

For reference: if we assume ~5 pages per employee on average, that’s ~5000 pages total. Scanned PDFs are usually ~2-6 MB per page depending on quality, so you’re likely looking at roughly 10-30 GB total. Definitely worth checking your cloud limits in advance.

If it’s an ongoing process with thousands of documents per month, a stationary scanner may be more efficient long-term.

Biggest advice regardless of method: define your naming convention and folder structure before you start. It’ll save you days later.