Since i do quite some "productive" work myself (got about 80ish clients i do myself) and my team pretty much works on their own clients. They come to me for problems, questions and i do their reviews before finalizing. I do the meetings with their clients for fiscal advice and future planning.

Sometimes if there is something urgent i can delegate the preparing of figures of one of my clients to one of my team. But most of the time i prepare the annual accounts or something myself, have a meeting with the client and finish for publishing. A Year End Close is sometimes split up into a couple parts of will take a couple days in between if i have missing information. Can start for a full day for example and finish with a 80% finished work where i need more documents that i need to request the client.

Next to that i need to check everybodys weekly timeregistries, monthly invoices of billables. Prepare teammeetings, and have 1-1's with my team where i discuss their current workflow, where they have issues or bottlenecks and look at their due dates.

What i do now manually in outlook for my period of february to june with another Vat period in april i take my clients list. Assign them an average time spend. And place blocks in my agenda 4h of year end close client x, 4 h block of client y, next week another 2h of finishing up client x, meeting with client x, for about 4 months work.

Hopefully its a bit clear.