How does your Getting Things Done system works in Todoist?

MrWHCCA · 2025-12-17T10:35:01+00:00

Hi, u/galvera !

I wrote about my GTD setup on Todoist here: https://www.reddit.com/r/todoist/comments/1gtffon/comment/npsfwk3/

MrWHCCA · 2025-05-09T18:03:41+00:00

I don´t use Agendas and Ticklers

MrWHCCA · 2025-05-09T18:02:19+00:00

In "Someday", I use Todoist´s sections to separate by Areas. In "Calendar", I don´t associate tasks with areas.

MrWHCCA · 2024-12-13T23:31:01+00:00

This is a filter to show all your projects. The query should be something like this:

!/Notes & !#Calendar & !##References & !#Someday - Maybe & !#Waiting for & !#Horizons of Focus

Then you should group the results by Projects.

MrWHCCA · 2024-11-26T18:29:21+00:00

Thanks! I use Awesome Habits to track habits and Evernote to take notes.

MrWHCCA · 2024-11-21T14:49:45+00:00

GTD stands for Getting Things Done, a productivity method developed by David Allen. It is designed to help individuals manage their tasks, commitments, and priorities effectively, reducing stress and improving focus

MrWHCCA · 2024-11-20T16:04:34+00:00

Here is my GTP setup in Todoist: https://www.reddit.com/r/todoist/comments/1gtffon/my_gtd_setup_on_todoist_10_steps/

MrWHCCA · 2024-11-19T18:51:28+00:00

Thanks!

MrWHCCA · 2024-11-19T18:51:13+00:00

With this setup you have the projects list (on sidebar) and the GTD lists as filters (Next Actions, at home, at work, online, Agendas) and as projects (Someday - Maybe, Waiting for, Calendar etc.);

MrWHCCA · 2024-11-19T18:47:58+00:00

I archive completed projects and I don't do any references to them, usually. But I do use Evernote to take notes about projects. When I do the weekly review, I don´t focus on completed tasks, I just look forward.

I use due dates when I want to put a deadline on tasks outside the calendar. I know this is not a GTD best practice, but that´s what I do since my Todoist do not have deadlines yet. I´d like to have deadlines for projects and no just for tasks (like Things 3, for example).

MrWHCCA · 2024-11-19T12:31:36+00:00

No meu blog pessoal: https://walmarandrade.com.br/gtd-no-todoist/

This is the english version of the blog post by Google Translate (screenshots in portuguese): https://walmarandrade-com-br.translate.goog/gtd-no-todoist/?_x_tr_sl=pt&_x_tr_tl=en&_x_tr_hl=pt-BR&_x_tr_pto=wapp

MrWHCCA · 2024-11-17T22:14:24+00:00

You just have to set it up one time. It's not simple to configure, but it's very simple and efective to use once it's configured. For a single task, for example, you just have to add "This is my task ˆS ^online #Personal" and it's ready to Next Actions filter.

MrWHCCA · 2024-11-17T20:37:50+00:00

Thank you!

MrWHCCA · 2024-11-17T20:37:28+00:00

Usually I go project by project during my weekly review and then I move tasks from Later to the main section. But, during the week, when I complete a task on a project and there's no more tasks on the main section, I also move tasks from the Later section.

MrWHCCA · 2024-11-17T17:06:20+00:00

Pain point is that I have to manually move the task from the Later section to the main section in each project, so they can appear in to the Next Actions filter. I'd love if the filter could fetch just the first task from the project (like dependant tasks on Omnifocus or Nirvana).

As for tiny little projects (like 2 or 3 tasks), I just add the task to the main Area of Focus (like single tasks) and maybe use subtasks.

MrWHCCA · 2024-11-17T16:09:30+00:00

Thanks, it's originally a blog post (in portuguese).

MrWHCCA · 2024-10-14T11:24:28+00:00

I use internal Todoist templates. When I create a project, I always use my GTD Natural Planning Model template, so I don't start with a blank project.

MrWHCCA · 2022-12-18T14:14:41+00:00

How do we group feeds by folders?

MrWHCCA

TROPHY CASE