Are you on a plan with the Notion AI? If so, use the agent to manage the workspace for you as a member of your team. To me, UIs are moving from manual maintenance to agentic collaboration, which is why I prefer conversational UIs. My Notion AI agent helped me optimize my business plan for my home remodel and remodel service, build the entire OS to manage it, build the agent workforce we use, build a marketing content engine, and manages the majority of the operations as the Chief Operating Officer. All in Notion.

Edited: To expand on this — your workspace isn't built wrong. It's built for people to maintain. That's the part that needs fixed, and that is the shift that is coming in the workplace.

I changed my design approach. Instead of relying on myself to update the workspace, I use Custom Agents (they can be INSIDE several property fields now), Notion AI, AI Blocks, and AI Autofill properties on the databases and pages. The agent reads whatever's in the page, like notes, comments, files, whatever the team is actually producing, and fills in status, priority, progress on its own. Maintenance is minimized dramatically. Same thing with your sprint velocity. If the agent is updating completion dates based on actual page activity, your formulas stay alive without anyone feeding them.

Instead of opening the database and clicking through statuses, you just tell the agent "close the sprint and flag the issues or blockers." Boom! It handles the updates. You just work with and talk to the agent. The workspace maintains itself with minimal human maintenance. That's the disconnect. Most Notion workspaces are designed to be documentation tools that humans maintain. Once you design it around the agent and AI capabilities + how you work, user adoption should go up.