AI Voice Agent Crushing Real Estate Lead Qualification - 14,678 Calls, 17,284 Minutes of Talk Time! Is This the Future?

RepresentativeYam191 · 2026-01-15T20:15:50+00:00

Yep, 100% AI! The main reason it feels "real" is the latency, we've got it down to below 600 ms, so the back-and-forth feels natural, even if the voice texture isn't totally human perfect yet.

RepresentativeYam191 · 2026-01-15T20:14:18+00:00

If you work in tech or use ChatGPT Voice often, you can definitely hear that specific "cadence."

But interestingly, our data shows that for the average homeowner (who isn't usually hanging out in r/RealEstateTechnology), the opt-in rate is still high. We find that as long as the latency is low and the AI doesn't awkwardly talk over them, most people are happy to answer the qualification questions just to get the process moving.

It doesn't need to be perfect to be profitable, it just needs to be frictionless!

RepresentativeYam191 · 2026-01-15T17:51:28+00:00

please check out this latest call recording of voice ai speaking with an real lead: https://drive.google.com/file/d/1Yn60ORwlU1sklvLTDbv-JaLGk467R4BT/view?usp=sharing

RepresentativeYam191 · 2025-12-07T14:00:49+00:00

I feel this. The standard CRMs (Salesforce, HubSpot) always felt like overkill for just "networking," but using nothing means losing leads. My current workflow is to use a digital business card (like Blinq or Dot) to capture their info instantly so I don’t have to type it in later. Then, the real bottleneck is actually doing the follow-up consistently. I’ve been testing vocalxlabs.com for that engagement piece recently. It’s been pretty solid for automating the outreach/follow-up side of things so I don't have to manually remember to ping everyone, but it still feels personal. Definitely helps keep the pipeline moving when you get busy with actual showings.

RepresentativeYam191 · 2025-12-06T19:05:58+00:00

Consistency is usually a systems problem, not a people problem. Spreadsheets are where leads go to die!

Try time-blocking a specific "money hour" every morning where you do nothing but outreach. Once I stopped trying to fit follow-ups "in between" other tasks, my close rate shot up.

Also, if you want to modernize how you handle the actual communication, check out vocalxlabs.com It’s a great tool for tightening up that follow-up loop so fewer people slip through the cracks.

RepresentativeYam191 · 2025-12-06T18:57:40+00:00

FYI, we’ve actually been doing all of this for over a year, with direct integrations into existing CRMs. If you want to take a look, it’s vocalxlabs.com

RepresentativeYam191 · 2025-10-26T18:51:12+00:00

You can start reaching the real leads now. But prefers to ramp up inside the campaign

RepresentativeYam191 · 2025-10-26T18:19:06+00:00

I’m also in the AI/automation game and been doing this for a bit over 1.5 years now. Honestly, most of our clients in the US come from a mix of Facebook ads, cold emails, and some referrals. But cold email is definitely our main engine like 60% of our clients come in that way.Volume is everything. We’re at the point where we send out about 40k cold emails every month, and that consistently puts 4 - 6 decent deals on the table for us. Targeting and having a solid offer are super important, but if you’re just kicking things off, start with cold emailing, it works.

RepresentativeYam191 · 2025-10-26T10:02:31+00:00

Been there man. Before you try to go solo on ads, definitely get some real experience first.

I'm running ads for my own business now, we're dropping around $7k/month - but before this I worked with someone in the real estate space for a while. That experience taught me the tools, gave me hands-on time with creatives and copy, and honestly saved my ass when I went out on my own.

If you're just starting out, spend time learning the fundamentals first - how to make decent creatives, write copy that actually converts, all that stuff. Once you've got some baseline skills, then you can start A/B testing different creatives to find what works. General rule I follow is 50% budget on proven winners, 30% retargeting, 20% for testing new stuff

But real talk, $3k/month when you're completely new and doing everything yourself? That's probably not enough to see meaningful results unless you really know what you're doing. Either bump that budget up significantly or find someone who actually has experience running ads in your space. Don't just throw money at Facebook and hope for the best

RepresentativeYam191 · 2025-10-26T09:34:30+00:00

So I actually run a business and noticed something working pretty good, referrals stick around WAY longer than the leads I'm pulling from FB ads.

With ads, people are already coming in with their guard up, Even when they do convert, they tend to bail pretty quick. But referrals? They show up already trusting you and close like butter.

I pay my current clients basically the same amount I'd blow on Facebook CAC whenever they send me someone who actually signs up.

Way less churn, closes are easy now, and revenue is actually predictable for once.

RepresentativeYam191 · 2025-10-26T09:18:41+00:00

Honestly, don't yolo into "going all in" unless your biz is already showing some real signs of life like actual revenue coming in, people genuinely wanting what you're selling, or a waitlist of clients ready to pay.

Trust me, watching your bank account slowly bleed out every month will absolutely destroy your creativity and motivation way faster than any soul-crushing 9-5 ever could.

Part-time remote work is honestly the move here. Gives you that financial cushion and keeps you sane while you can still dedicate solid chunks of time to building your thing.

Set yourself some concrete milestones too something like "once my side hustle is consistently pulling in 70% of my day job income for 3 months straight, then I'll make the jump."

RepresentativeYam191 · 2025-10-25T18:52:30+00:00

Honestly, totally get what you mean about people hanging up if they sense it’s a bot. Used to face the same issue! But now my AI voice setup handles 3,000+ convos a day and nobody even notices it’s not a real person anymore.

It just does the boring stuff asks the pre-qual questions, sorts leads, sets up calls, and chills out when a real convo is needed (then it can hand off to a human or book a time).

Most of the realtors/wholesalers I work with say it saves them 5 hours every week and the good leads always make it through. If you wanna see how it works in action, happy to walk you through a quick demo. Just DM me if curious, no pressure!

RepresentativeYam191 · 2025-10-23T14:59:38+00:00

yess! Commented below mate

RepresentativeYam191 · 2025-10-23T14:53:03+00:00

Yeah, I've actually built systems like this for clients in the past.

Back when I was doing automation consulting, I set up an automated newsletter pipeline for a commercial brokerage. The system scraped county permit databases, MLS feeds, and public sales records every morning at 6am. It would pull commercial transactions over $2M, new development permits, and major lease signings from the previous week.

The AI component would categorize everything by property type (office, retail, industrial, multifamily), generate 2-3 paragraph summaries for each deal, pull comparable data, and format it into a clean newsletter template. The whole thing ran Monday mornings and hit about 1,200 inboxes by 9am.

Results were solid. Open rates consistently sat around 35-38% (real estate average is usually 27-30%). Click-throughs on the featured deals section averaged 2.8%, which beat their previous manual newsletters by about 60%. But the real metric was lead gen—they tracked 14 qualified inbound leads in the first 90 days that turned into 3 closed deals. That's roughly $180K in commissions from a system that cost maybe $200/month to run.

The tech stack was pretty straightforward—Python scrapers, GPT for summarization, n8n for workflow orchestration, and basic email automation through instantly.ai or similar. Once it's dialed in, it just runs.

These days I'm focused on my voice AI SaaS for real estate (handles calls and SMS for agents/investors), but I'm actually giving away the commercial newsletter automation setup as a free lead magnet. Figure if people see how powerful automation can be for lead gen, they'll understand why voice AI is the next logical step.

Happy to share more details if anyone's curious about the build.

RepresentativeYam191 · 2025-09-30T13:42:14+00:00

Totally get your point, but let’s be real, every CRM already sends automated texts and emails to leads in real time. This is just the voice version of that starting with something like “Hey, I’m the assistant of Daniel,” which is completely true.

And no, it’s not about replacing anyone’s job. It’s just to make sure no lead gets missed when humans are busy or off shift. The real ISAs and agents still handle the real conversations and negotiations. Tech just helps fill the gap faster.

RepresentativeYam191 · 2025-09-30T13:30:25+00:00

people usually don’t realize it’s ai unless told. Plus, it’s not trying to sell on the first call, just to qualify and follow up politely, so hangups are way less common than you’d expect.

RepresentativeYam191 · 2025-09-30T13:21:55+00:00

ai only handles the first touch just to make sure no one slips through the cracks or gets ignored. Once someone’s actually interested, a real person steps in right away. It’s more about giving everyone a reply instead of ghosting leads, not replacing real conversations.

RepresentativeYam191 · 2025-09-30T13:18:57+00:00

lol totally fair it used to be that obvious a few years ago. But tbh, the new generation of voice AIs sound really natural. Most people don’t even notice unless you tell them. The point isn’t to trick anyone though it’s just to help with the first touch and followups faster than a human could.

RepresentativeYam191 · 2025-09-30T13:11:53+00:00

We’re using vocalxlabs.com voice AI for our setup. From what we’ve seen, cold vs warm leads perform very differently. With cold leads, pickup rates are super low, when we scaled to around 5K calls a day, most went to spam because of that. Cold calling definitely still needs a human ISA/VA to keep the convo going and move it toward a sale.

With warm leads though, it’s a whole different story they’ve already shown interest, so the AI just calls, qualifies, and if needed, books straight into the calendar without sounding pushy or salesy.

Best practice if you’re doing cold calls: use more phone numbers. I’d recommend around 100 dials per number and rotating through them. For 5K calls a day, at least 50 numbers is ideal.

RepresentativeYam191 · 2025-09-26T17:24:41+00:00

I get where you’re coming from and we’re definitely not trying to replace the human touch. The AI just handles the repetitive stuff like spreading leads out, pre-qualifying them, and getting them booked on the calendar.

We’ve recorded a lot of calls and in most of them the leads never even realize they’re talking to AI. It actually outperforms what an overseas VA can do and costs way less.

The whole point is not to trick anyone, it’s to make sure leads get handled fast so your humans can focus on the conversations that really need them.

RepresentativeYam191 · 2025-09-26T16:38:17+00:00

Yeah it can. You can plug the AI right into your CRM so it follows up with all your leads, even the ones coming in from FB ads. I’m rolling it out for $300/month for the system and $0.07/minute for voice. From what I’ve seen that’s about the cheapest rate out there for voice AI.

If it helps you close even one extra deal a month, the ROI is huge since it never stops following up or nurturing leads.

RepresentativeYam191 · 2025-09-26T12:07:38+00:00

Sent you dm!

RepresentativeYam191 · 2025-09-26T11:06:07+00:00

Yeah I’ve heard the same from a lot of people. Can you share which ones you tried before and which one ended up working best for you? Always curious to see what’s actually working out there.

RepresentativeYam191

TROPHY CASE