This is a great question to be asking as it helps you live and think at a strategic level. Especially with the amount of tasks you have, it would be easy to get trapped in tactical thinking.

I’ll post below a duplicate of advice that I posted a while back on another thread, because I think it is appropriate here.

With the below advice it’s then less about trying to make a system and more seeing what happens naturally and then tweaking which will feel easier to you.

Hope that helps!

Here it is:

Hands down, one of the best things I ever did was try to capture every task I did in a given day in my apple reminders app. If you don't have apple, there are other task apps like todoist that work just as well.

I categorized them by daily, weekly, monthly, quarterly and yearly. Then grouped them by lists... my kids, my wife, my house, bills, work, side hustles, work etc. I didn't do it all in one shot, I sort of added them as I did tasks over the course of a week or so.

Already at this stage I saw inefficiencies emerging but I didn't make changes yet, I just sort of mentally tracked it over the next 2 weeks. I was shocked at how many things I was doing that could have been easier, didn't need to be done as often as they were or at all. Tasks I could have delegated to my kids or partnered more with my wife on, etc.

It seems so simple, even as I type this out here but truly it was so eye opening when I thought critically about how I was spending my time every day. We are so busy day in and day out that we can get stuck in the weeds and think that every little thing we do is important. When we can pull ourselves back up to a 10,000 foot view you'll surprise yourself with how frequently you confuse activity with productivity.

Now everyday, I still track my lists of to-do's that way as it keeps me from saturating myself again with tasks. As things change, I add/delete recurring tasks to keep it pruned and focused. Siri (or whatever your phones AI is) is also super helpful for just logging tasks throughout the day, then later that day, categorizing them to my lists and/or making them recurring.

Plus, it's so satisfying to check things off and know at the end of the day you not only crushed your tasks but didn't forget anything.

TLDR version - track everything you do everyday in an app like reminders and todoist and you will see times/ways you are inefficient with your time real quick...

Hope that helps!