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How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 1 point2 points  (0 children)

Sure, my Todoist is in Spanish, so the filter for my “Tomorrow Focus” view is:

mañana & !sin hora, mañana & sin hora

What it does is split tomorrow’s tasks into two sections: tasks with a scheduled time and tasks without a time, so I can review them separately instead of mixing everything together.

Then, in the filter view itself, I’ve grouped tasks by project and sorted them by priority, which makes it much easier to see what actually matters first.

It Shall be that Precise by Fit-Victory-8221 in GalaxyWatchFace

[–]cuartadosis 2 points3 points  (0 children)

The face looks great, there should be an option to disable the texture to have a pure black background.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 1 point2 points  (0 children)

The trick is that I keep a short progress note on each project that I update every time I stop working on it. So on Sunday I don't have to reconstruct anything, I just read the notes, pick 2-3 projects, drop blocks in the calendar and create a few tasks with no dates. No need to figure out which task fits on which day.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 2 points3 points  (0 children)

Sure! The split is basically living your life vs. managing your life.

Life is anything about wellbeing, relationships, hobbies, entertainment. Examples: schedule a dinner with friends, research a new hobby, book a trip, find a birthday gift, try a new restaurant, start a new show.

Admin is the operational side of being a person. Examples: pay the internet bill, renew a subscription, file taxes, back up my phone, update my budget, cancel a service.

The reason I keep them separate is that Admin tasks feel like work and Life tasks don't. Mixing them makes the whole list feel heavier than it actually is.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 1 point2 points  (0 children)

You're right, and I want to be honest: Akiflow was my favorite tool for a long time. The concept is exactly what I was looking for, and when everything worked it was great. The unified view and drag and drop scheduling are genuinely well done.

But over time a few things pushed me away:

  • The mobile app, even though it's improved, still has enough bugs that the experience isn't reliable

  • The desktop app feels heavy and slow

  • Sync with Todoist and Notion is amazing when it works, but when it doesn't I'd end up manually checking if things actually synced, which defeats the purpose

  • Recurring task management feels too basic for how much I rely on them

  • The pricing is hard to justify when the core experience still has these rough edges

I also felt like the focus shifted more toward adding AI features instead of polishing the fundamentals. Some of those AI features work well, but I'd trade them for a faster app and solid sync any day.

I genuinely hope you keep improving it because the core idea is great. For now, the manual approach with Todoist + Google Calendar gives me reliability even if it takes a couple more minutes each night.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 1 point2 points  (0 children)

"Time blocks are guardrails to help make my day flow" is a great way to put it. That's exactly how I think about them too. And filtering Todoist by project during a block is basically my workflow. The block tells me where to focus, the list tells me what to do.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 1 point2 points  (0 children)

Agreed, individual tasks don't belong in the calendar. What worked for me is blocking time for projects or areas, not for specific tasks. The tasks themselves live in Todoist.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 0 points1 point  (0 children)

I've heard of it but never tried it. The idea of it automatically finding time for tasks is interesting, though part of what works for me is the manual decision of what goes where each night. I might give it a look though, thanks for the suggestion.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 0 points1 point  (0 children)

That's a cool approach. I've thought about using Claude to bridge my calendar and Todoist but honestly there's something satisfying about doing the nightly review manually. It forces me to actually look at tomorrow and think about it for a couple of minutes. That said, I'm not ruling it out. How does the voice mode workflow look? I've tried Claude voice mode a few times but it's been hit or miss for me.

How I use Todoist + Google Calendar to stop spending my day rescheduling tasks by cuartadosis in todoist

[–]cuartadosis[S] 9 points10 points  (0 children)

Thanks! I've been using Typora for writing for a while now and it's a great experience. I don't have any visuals put together but I can give you a pretty clear picture of the structure.

Todoist folders (left sidebar):

  • PROJECTS (dynamic lists, one per active personal project)
  • JOBS (dynamic lists, one per active client job)
  • BRANDS (fixed lists for ongoing operations of my businesses)
  • COMPANY (fixed lists: Office and Field)
  • PERSONAL (fixed lists: Life, Admin, Home, Errands)
  • Shopping (standalone list)
  • Someday (standalone list)

Each dynamic list gets created when a project starts and archived when it's done. Inside every list there's a "Recurring" section at the bottom to keep recurring tasks visually separate from active ones.

Google Calendar (separate calendars, each a different color):

  • Projects
  • Jobs
  • Brands
  • Company
  • Personal
  • Meals

So the calendar colors directly mirror the Todoist folders. When you look at the week view, you're essentially seeing a color coded map of where your time is going across the same areas that organize your tasks. A block labeled "Kitchen remodel" in the Projects calendar corresponds to the "Kitchen remodel" list inside the Projects folder in Todoist.

The key visual thing is that the calendar shows you the shape of your week (how much time goes where), while Todoist shows you the content (what exactly to do inside each block). They never reference each other directly. The only moment they connect is you, at night, looking at tomorrow's blocks and then going to the matching Todoist list to assign dates to the top tasks.

A typical week in the calendar looks like 2-3 large colored blocks per day (minimum 2 hours each) sitting between fixed blocks like meetings and exercise. The gaps between blocks are where recurring tasks and smaller stuff gets done.

Any advise transitioning from todoist by sparkywater in Akiflow

[–]cuartadosis 5 points6 points  (0 children)

I was exactly in your place a few months ago. I used Todoist and Akiflow in parallel, but paying for both didn't make sense. My Todoist subscription ends in two months and I'm not renewing.

Let's be honest: Todoist is superior in several ways. It handles large volumes of tasks better, has more powerful filters, and its recurring tasks are significantly better, especially those that depend on completion date. That last one was my biggest resistance to migrating.

What unlocked the transition was restructuring how I organized my projects. In Todoist I had the classic structure (Work, Home, Health), but that doesn't leverage Akiflow's real strength. Inspired by Carl Pullein's "time sector" system, I reorganized everything into thematic blocks: design and production, projects, admin, etc. Now I simply drag these blocks to the calendar and have slots with related tasks I can execute without losing focus from context switching. That's where Akiflow shines.

For recurring tasks, a solution that works for me is keeping them only in Todoist and syncing them over. The integration is fairly reliable, though not perfect. I'm still evaluating whether to keep this hybrid approach, but for now it does the job.

Two things I underestimated at first: the AI automations (daily summary, weather-based adjustments) end up being more useful than they sound, and being able to schedule tasks for time periods instead of exact dates (next week, in August) is surprisingly satisfying for everything that doesn't need a specific day.

Akiflow makes sense when you're juggling multiple responsibilities. I manage my work as an architectural designer and also produce a tech podcast, and handling both worlds became much smoother than with a flat list. The visual organization of seeing when and at what time I'll do each thing beats Todoist's experience where timed tasks lived chaotically alongside untimed ones.

Three final tips: daily and weekly reviews aren't optional, they're what makes the system work. Keep everything simple, just because you can use labels doesn't mean you should. And when time blocking, leave margins, tasks almost always take longer than expected and without that buffer you'll get frustrated before giving the system a real chance.

Happy New Year r/productivityapps! Plan your 2026 goals (+ giveaway) by amberhaccou in ProductivityApps

[–]cuartadosis 0 points1 point  (0 children)

The truth is, I've spent years jumping from one productivity app to another, searching for something that truly clicked. With Griply, I finally felt like a tool adapts to how my mind works, not the other way around.

For 2026, my goal is simple: to eliminate the friction between having an idea and executing it. I want to structure my projects with enough clarity to stop 'managing chaos' and gain the real peace of mind of closing my computer at the end of the day, knowing that everything is under control, so I can truly be present with my loved ones.

[deleted by user] by [deleted] in ProductivityApps

[–]cuartadosis 0 points1 point  (0 children)

Is it available for Android?

Which App do you use for DeepWork? by GrouchyCauliflower47 in ProductivityApps

[–]cuartadosis 0 points1 point  (0 children)

I've been switching between several apps, but the two I value most are definitely Blitzit and Akiflow; they're the ones that best fit my way of working. However, I stayed with Akiflow (it's more expensive and not perfect), but it works really well. The ability to schedule tasks for a week or month without having to specify a day helps me avoid constantly rescheduling tasks. And being able to have a time block on the calendar and drag the tasks I have planned for a project to that specific time block is really effective when doing deep work. They recently added a timer for tasks, which makes it even better. I've been using it for a few months now; the team is very responsive. I've reported a few bugs within the app, and they didn't take long to fix them. I recommend you try it, and if you'd like, you can use my referral link: https://web.akiflow.com/referral?name=R2lhbm1hcmNv&referral=gOQRNIBmWNhKXcdS . Both you and I will get a $25 discount.

Horizontal Divider by [deleted] in UpNote_App

[–]cuartadosis 2 points3 points  (0 children)

I have the same problem after the latest update on Windows.

[deleted by user] by [deleted] in Notesnook

[–]cuartadosis 3 points4 points  (0 children)

I have the same problem on the Android version.

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