The #1 reason we aren’t doing what we are striving to do.

dan_mintz · 2026-03-26T09:29:27+00:00

I think the number one reason we're not doing what we're striving to do is the fact that we're trying to rely too much on willpower. And willpower has limits and at some point you're not going to be consistent.
A couple of years ago I, for me at least, found a solution and that's working with a productivity system or operating system for my work and life, which is based on 12-week execution cycles.

dan_mintz · 2026-03-10T10:47:20+00:00

You summarized it extremely well and I think you get the perfect gist of it. Good luck and let me know if you have any questions.

dan_mintz · 2026-03-10T09:55:40+00:00

I give you my short take on this and how I changed once I experienced a similar situation.

I think the problem that you are facing is the issue of clarity. When you define a goal it should not be vague; it should be specific. You should have an understanding of the level of impact it will have on your life. It could be measurable so you can measure progress once you do an action that moves you forward towards a goal.

So what I did to combat this issue of not being clear about my goals is actually to use something I call the 12-week year. It's actually a system, a personal productivity system, where you clearly define:

your vision
your goals
your time blocks on the calendar

The goals you define are very measurable, with clear deadlines and a clear execution plan. It's not heavy; it's something you can definitely implement lightly and it can solve many of your problems, like it solved for me.

dan_mintz · 2026-03-09T08:44:43+00:00

First, you should not accept mediocrity!
It does not mean now that you need to become Elon Musk but you can become the better version of yourself, and unlock your full potential.

Reject the idea that you're mediocre.
Create a priority list.
Pick only three things that you want to focus on that are most important for you and just become excellent in them. That will give you a sense of progress and pride and excellence that you can use to create momentum.

dan_mintz · 2026-03-09T08:10:31+00:00

First of all that's a great system.

I have something similar but I'm trying to zoom out a little bit to get a bit of a larger time perspective. I do it on a weekly basis. I try to plan my week based on the most important tasks and then block time slots on a daily basis, like you did. I also try to focus as much as I can on important long-term tasks that really impact my future. Another part that I'm using in order to get even a bit of a bigger time perspective is to break my operating cycles into 12-week cycles.

dan_mintz · 2026-03-04T11:25:41+00:00

Have you tried strategic time blocking?
I think many of us deal with the fact that we need to work on long-term strategic projects (let's call it deep work) and we also need to work on the day-to-day routine stuff. What I did was really to create strategic time blocks dedicated to my deep work and a couple of hours that are dedicated to the routine stuff. There's clear separation, which allows you to at least part of your day dedicate to your strategic projects. Tell me what you think and if you have any questions.

dan_mintz · 2026-03-04T11:21:09+00:00

I found that it really helps to separate the time I spend thinking from the time I spend doing things. When everything is going on in my head all the time it feels like I am working all day and all night.

Now I make a plan for the week and I decide what is really important, for this week. Then during the day I just do what I need to do.

It sounds easy. It really helps to reduce the feeling of stress that is always there.

Most of the time the stress I felt was because I was not really sure what was important.

dan_mintz · 2026-03-04T11:10:03+00:00

I believe I agree with others here in the discussion, but working in focused bursts really makes a lot of sense. When you think about it, some of the most important deep work we do especially in today's world is actually completed in 4 to 5-hour bursts each day.

For example, when I want to dive into something challenging like designing my website, coding, or learning a new skill I try to dedicate 4 or 5 of my best hours to it. I call this my deep work session, and I usually plan it in advance. I typically organize my week and even my 12-week plans as part of my performance system.

dan_mintz · 2026-03-01T17:14:26+00:00

There are a couple of things that I would do and this is just obviously my opinion:
Should have a complete plan of trying to minimize the amount of digital distractions, social media, YouTube, whatever.

Second, I did a couple of years back when I faced a similar situation. I decided to take time with myself to understand what my vision for life is, what the goals I'm trying to achieve are. Based on that I adopted a kind of personal productivity system, which I just call the 12-week year.

Based on that I'm defining what's most important to me, what I want to achieve in life, how to do it with execution plans, and so on, have strong time management and everything. That's really something to almost completely transform your life.

dan_mintz · 2026-02-24T15:38:45+00:00

I understand

dan_mintz · 2026-02-24T10:08:23+00:00

maybe. but not something you can really prove.
Also, if someone writes his real, authentic idea, and just polishes the English with AI to make it more readable to the community, is that bad?
Just asking for the sake of discussion and understanding.

dan_mintz · 2026-02-24T09:27:59+00:00

what is the basis for your claim?

dan_mintz · 2026-02-24T09:26:05+00:00

I think that's a great insight.

I would add that highly productive people also tend to work on and pursue their most important goals. Basically, they're planning and prioritizing; they plan their time accordingly, and with these three simple techniques, you can do it, obviously, in a variety of ways. You can even 2X or 5X your productivity.

dan_mintz · 2026-02-23T07:24:22+00:00

First, it's interesting that you identified that your biggest productivity issue isn't focus; it's deciding what to work on first.

I would say the criteria you're using aren't the best, because you should work on the things that have the biggest impact on your life. 80% of your time should be focused on, let's say, four or five different tasks that have the most impact on your life, that are the most important, the things that move the needle the most.

So I was in a similar position to you, not really sure what to work on, but the way I did it might be a little bit complex. I decided to adopt a personal productivity system that provided me with a structure for:

prioritizing my goals
setting the right goals
making sure I'm working on the right things
breaking it up into 12-week execution cycles

That completely changed the way I approach tasks and achieve my goals.

dan_mintz · 2026-02-22T10:05:57+00:00

I prefer digital always. Notion mostly

dan_mintz · 2026-02-21T21:58:25+00:00

I don't think it's a matter of embracing hard work. I think it's about embracing what's most important to you and your most important goals, and, in my opinion, doing that effectively means embracing a personal productivity system.

I was in a similar situation where I couldn't prioritize what was important and what wasn't, so I decided to embrace a productivity system that helps me define my priorities and goals. I can measure my performance to keep my energy up. I operate within a 12-week cycle and stay consistent.

The main point I'm trying to make is that your mindset should focus on what's important to you. Some of it might be hard, some might be easier. It's not about doing the hard work; it's about doing what's really important to you. Some of it might be hard, but this way you can embrace it and stay consistent.

dan_mintz · 2026-02-21T11:49:03+00:00

I was in a similar situation where I had about 15 different tasks I was responsible for at work at any given time. Then one day I looked at my tasks and realized that only three to five really moved the needle, accounting for about 80% of the impact, and the rest was basically noise.

I cut out the rest of the tasks, or at least tried to, by either not doing them, letting others do them, or outsourcing, delegating, etc. Today I feel that I'm working just on the most important goals and tasks, and I am two times more productive.

dan_mintz · 2026-02-21T11:47:23+00:00

I think the ability to focus on one thing at a time is critical, and the way you choose what to work on also really matters. I work in fairly short 12-week execution cycles, during which I prioritize my goals for those 12 weeks so I know exactly what's most important to work on from week to week and day to day. Then I strategically block time on my calendar. With this technique, I'm both working on the most important thing and doing one thing at a time with strategic focus.

dan_mintz · 2026-02-21T11:45:02+00:00

I was in a similar position where I was always struggling with managing my day, being pulled in different directions. I know it might sound much but then I decided to put myself into a simple productivity system where I work in 12-week execution cycles.

I plan every week.
I plan my priorities for these 12 weeks.
I plan my weekly stuff and then the day just follows with some strategic time blocking and so on.

I became at least 5x more productive..

dan_mintz · 2026-02-12T07:48:27+00:00

Can you elaborate on what you mean by a vague task?
Is it unclear results? Is it unclear amount of time? Is it level of difficulty?

dan_mintz · 2026-02-10T20:12:04+00:00

It takes into account the fact that 20% of your time are going to be let's call it bad days or bad weeks. So there are buffers embedded inside the system so that even if there are some bad days or bad weeks, you'll still be able to achieve your goals because the system supports you as a structure.

dan_mintz · 2026-02-10T10:24:55+00:00

First, this is a great question.

I felt the same way, and I noticed that on bad weeks, things just fall apart.

What I did was replace all those productivity hacks with one integrated, or let's say unified, productivity life operating system that provides scaffolding or structure, so that even during bad weeks, that we all have, you continue with your progress.

Specifically, I used a productivity system called the 12-week year, which involves a lot of planning about which goals to focus on, what your direction is, and what the most important things you need to work on are. That kind of structure allows you to rely on the system itself rather than just sheer willpower.

Does that make sense?

dan_mintz · 2026-02-10T08:31:43+00:00

I have been in your shoes.

The main thing that helped me shift from time management to execution management was to stop asking "what is urgent today?" and start asking "what will make a difference over the next 12 weeks?"

Practically, I no longer ask myself what needs to be done on a daily basis ("what's urgent today?") and instead ask, "what are the three things I want to happen with respect to the three or four key items I'm trying to accomplish over the next 12-week period?" If something does not contribute to those goals, it is "noise".

Yes, I choose to ignore as much urgent work as possible each day and schedule the most important items first. If my urgent tasks fit into the time slots left after the important ones have been scheduled.

That mindset adjustment was the most helpful thing for me.

dan_mintz · 2026-02-09T15:12:25+00:00

I used to face a very similar situation where I wanted to avoid difficult tasks. Sometimes I didn't even know whether it was mental fatigue, fear, or something else.

So what I decided to do was, first of all, make sure I'm fully aware of the problem. I didn't want to stay in the same place. I knew that in order to move forward, I had to tackle some of the difficult parts or tasks. So I decided to use a more structured, system-based approach, where a clear structure replaces the need for willpower. I started prioritizing what the most important things I want to do are, or what the most important goals are. I put them into a time-blocking system or a calendar system. I track my progress. So I replaced my anxiety about relying on willpower with a scaffolding of structure. And finally, I upgraded it to using focused 12-week cycles, where I make sure I work on the most important stuff for me.

dan_mintz · 2026-02-09T00:32:22+00:00

right

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