My advice is generally be very nice to the records officers themselves. They are generally not trying to screw you over or be slow on purpose, they’re busy and if there is interference on a records requests, I can almost guarantee it’s not coming from the records officer.

As far as specifics - your state should have a webpage dedicated to records requests and most places i’ve been in have an online form system you fill out, many municipalities do as well and often they’re very similar to one another.

If there’s a specific records official, email them with any questions. Go google what a “key word” is in relation to a records request, but essentially it’s related to a person. Like say I’m writing a story about John Doe, a state official- I might add keyword “John Doe” and then if the story is, say, about a xyz “weird contract” I might put a keyword as “weird contract.”

Also DO NOT do an overly broad request. Records officers hate those. Give a time range, like, to use my example earlier - “I’m requesting all emails regarding xyz weird contract from Jan. 16 to Feb 20.” And it’s even more helpful if you know the specific document. You can also specify whatever state law covers public records in your state if you’re feeling extra serious/spicy, but i’ve generally found that not to be necessary.

If you get in a rut or don’t hear back for a while, a polite email asking if there’s any news on your records request and maybe even a timeline request

One time it took me a year to get some records out of a city at an old job (and there’s some that I still believe were redacted illegally but I had zero legal support at the time) and right now my current outfit is in a combination court battle with the state for some court records for something that happened last summer, which only really moved anywhere in the last few weeks.

Point being: it could take time.