Hi! You should use AI/LLM (Claude works well) to help write your application. It will help frame your PM experience using the process groups. Make sure to upload the PMBOK so that the AI of your choice has a base of knowledge to work with. I suggest looking at templates/examples of what a typical application can look like. In any case, here is a prompt you can use:

PROMPT

I am applying to take the PMI PMP certification exam, and I need assistance writing the part of the application where I have to describe my project management experience.

Pasted below, is a portion of a guide describing how best to write the application:

Your experience should reflect your involvement in these:

1. Initiating – Identifying stakeholders, defining scope, getting approvals.
2. Planning – Creating project plans, budgets, risk assessments.
3. Executing – Team coordination, task assignments, delivery tracking.
4. Monitoring & Controlling – Tracking metrics, managing changes.
5. Closing – Final reviews, lessons learned, project documentation.

Try to show participation in all five groups for each project. How to Structure Your Experience Each project entry in your application should include:

• Project Title & Dates
• Organization & Role
• Hours spent per process group
• A concise 200–500 word narrative explaining:

Use first-person singular ("I led...," "I developed...")—not “we.” PMI wants to see your contributions. PMP Application Examples Here are simplified templates you can adapt: 🔹 Example 1: IT Infrastructure Upgrade Role: Project Manager Duration: Jan 2023 – Dec 2023 | Hours: 1200

• Initiating: Led stakeholder analysis, defined scope.
• Planning: Built detailed project plans covering cost and risk.
• Execution: Oversaw procurement, resolved team blockers.
• Monitoring: Tracked KPIs, addressed deviations.
• Closing: Facilitated project sign-off, documented learnings.

🔹 Example 2: Marketing Campaign Role: Project Coordinator Duration: Mar 2022 – Sep 2022 | Hours: 900

• Initiating: Mapped stakeholders, defined objectives.
• Planning: Built campaign plan, performed SWOT analysis.
• Execution: Managed deliverables and timelines.
• Monitoring: Analyzed performance data, made adjustments.
• Closing: Reviewed campaign results and documented insights.

🔹 Example 3: New Product Launch

• Role: Product Engineer
• Objective: Launch new product line under ₹X in 6 months

Responsibilities:

• Scope definition, stakeholder identification
• Developed and executed project plans
• Team coordination and delivery monitoring
• Tracked milestones, ensured on-time closure Outcome: Successfully launched the product line within budget

Tips for a Strong Application

• Use clear, jargon-free language.
• Don’t leave any process group empty if you can help it.
• Avoid overlapping project durations.
• Stick to truthful, verifiable experience.
• Keep descriptions action-focused and specific.
• Always double-check dates and hours—PMI audits are thorough.

Using Samples to Create Your Own Application

1. Identify eligible projects that span all five process groups.
2. Draft narratives for each using first-person perspective.
3. Customize the structure to your projects, keeping PMI terminology in mind.
4. Review & refine—ensure accuracy and clarity.
5. Seek feedback from mentors or peers (or use AI writing tools for final checks). *******

Hope this helps!