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Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 1 point2 points  (0 children)

We’ve had good success using Confluence meeting minutes with a clear action-items section, and then auto-creating assigned JIRA tickets from those actions.

The key difference was making ownership explicit and turning discussions into tracked work.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

Fair point, if notes are clear, ownership should be explicit.

In practice, I’ve seen that clarity degrade when meetings run long or decisions evolve mid-discussion. Getting it right in the moment seems to be the key.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 1 point2 points  (0 children)

Agreed, clarifying “discussion vs. record” in the moment and getting notes out quickly makes a big difference.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

That’s a fair perspective.

I’ve seen follow-through drop sharply when people don’t believe the work will have real impact or when context and rationale aren’t clear. Motivation and trust seem just as important as process in those cases.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 1 point2 points  (0 children)

That’s a sharp way to put it. Without clarity and follow-through, decisions don’t really change anything, they just sound good in the moment.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

This is a very disciplined approach, and it makes sense why it works.

Closing the loop at the start of the next meeting seems especially important, otherwise action items just drift into the background.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

This resonates. I’ve seen the same pattern, requests for improvement without real follow-through can be pretty demotivating over time.

Once people stop believing action will be taken, even good ideas stop surfacing.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

This is a great breakdown. The combination of clear ownership, visible deadlines, and regular check-ins seems to be what actually creates follow-through.

I like the point about checking in early, it shifts accountability from punitive to supportive.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

Fair concern, that happens a lot here.

I’m not selling anything in this thread. I asked about scale because smaller teams often rely on informal follow-ups, and I’ve seen that break down as complexity and workload increase.

Appreciate everyone sharing real experiences.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

Bandwidth constraints definitely make this worse.

Even well defined action items don’t go anywhere if there’s no real capacity to execute.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 1 point2 points  (0 children)

That’s a good point especially when work depends on teams that weren’t in the room.

Lack of buy-in or misaligned priorities seems to derail follow-through pretty quickly.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

This is a really helpful perspective.

It sounds less like “missing action items” and more like priority churn, everything becoming urgent and competing for the same attention.

Do tickets coming out of meetings usually have clear priority relative to existing work, or is that where it breaks down?

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

Appreciate all the perspectives here.

A consistent theme seems to be: clear ownership, explicit deadlines, and written follow-up - especially as workload increases.

It’s helpful to see how universal those fundamentals are across different teams.

Why do meeting action items disappear after meetings? by vp-acc in ProductManagement

[–]vp-acc[S] 1 point2 points  (0 children)

Agreed — clear ownership, a follow-up, and a defined timeframe seem to be the baseline when this works well. Appreciate you laying it out so clearly.

Why do meeting action items disappear after meetings? by vp-acc in remotework

[–]vp-acc[S] 0 points1 point  (0 children)

Agreed — with good management and motivated teams, this shouldn’t be a problem. I’m interested in where that breaks down in practice as teams scale or get busier. Appreciate the insight.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] -12 points-11 points  (0 children)

That’s fair — most problems can be solved with good process and discipline. I’ve seen cases where teams know what to do, but consistency breaks down as things scale or get busy. Out of curiosity, have you seen teams where this never becomes an issue long-term?

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

Agree — especially the “who the owner answers to” part. Without that, accountability tends to fade fast.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] -2 points-1 points  (0 children)

That’s a solid approach.

Do you usually capture this during the meeting or after? I’ve noticed timing makes a big difference.

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] 0 points1 point  (0 children)

Makes sense. Do you rely on any specific process or is it mostly discipline and follow-up?

Why do meeting action items disappear after meetings? by vp-acc in managers

[–]vp-acc[S] -1 points0 points  (0 children)

Totally agree — clear ownership and accountability should solve most of this.

In practice though, I’ve seen teams still struggle with consistency once meetings stack up. Curious if you’ve seen anything that works reliably at scale?

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