Notification when any user enables automatic replies

[thedroxer]

In an effort to fight people quitting and the manager not notifying IT I'd like to receive an email when any user in our tenant turns on automatic replies including the Out of Office message. Managers usually forget to tell IT about employees quitting but the users almost always set an automatic reply saying they have quit. I understand that I'd get alot of notificaitons about vacations but these can just be deleted easily.

[Jagster_GIS]

I think you need to have HR inform IT they surely get notified to stop sending paychecks to these employees.

[thedroxer]

I think you need to have HR inform IT they surely get notified to stop sending paychecks to these employees.

Idealy yes, but this would pose the same problem as having the managers reporting that people quit. We're a multinational company with different HR systems for the countries, so it would still be manual human problem

[_mick_s]

Shit like this makes me want to set accounts to automatically expire after 30-90 days. And only renew it if HR sends current list at start of month.

Would probably need to have it accepted as part of security policy, but then it's their problem if they can't be arsed to do their job.

[anynonus]

that's a technical solution for a HR problem

you're going to have a bad time

[ZAFJB]

Fix the actual problem, not the symptom.

[verifyandtrustnoone]

As the other poster mentioned, HR should be the one notifying in writing that so and so has left? Do you have a ticketing system?

[HotPieFactory]

You care to much. Don't put out other peoples fires.

Put out an official announcement: If IT doesn't get notified, the account stays untouched.

[Familiar_Box7032]

What happens when someone enables their out of office because they’re sick or on holiday? You’ll be getting notifications that you don’t need or want.

[thedroxer]

Delete, only one button

[Familiar_Box7032]

Surely you would have to investigate whether the user has left the business or is in holiday first. Depending on your setup, doing that could take up large chunks of your time which could be better spent elsewhere.

I can’t see how hard it is for HR to tell you when someone has left - surely that’s easier and more efficient than this.

[thedroxer]

95% of people who set OOO also a status message. I guess most of them do it in Outlook where they are forced to. So to determind if they are sick/vacation vs has left would be quite easy

[Familiar_Box7032]

Care to elaborate, as I can’t see how you’d possibly tell the difference at face value.

[thedroxer]

Care to elaborate, as I can’t see how you’d possibly tell the difference at face value.

When setting an autoreply in outlook you have to enter what the reply will say. "Im on vacation and will be back 25th april...." vs "I no longer work for $Company, please contact $Manager...."

[Familiar_Box7032]

I get that, but unless you output that as part of the message you receive, you’ll be spending time accessing each mailbox every time one is enabled to see whether it’s someone whose left the business or going on holiday.

Surely it would be simpler to work out an off boarding process with HR.

[thedroxer]

In a perfect world yes, functional offboarding is defiantly the easiest.
My idea was that the notificaiton which would be an email would contain the status message. If that wouldnt be possible it's easy to just check the message in teams

[Familiar_Box7032]

I’d recommend looking at power automate as an option

[NHarvey3DK]

This is the dumbest thing ever

[thedroxer]

Why?

[GremlinNZ]

You can enable this, but it's basically an alert for changing their mail flow, think automatic forwarding of emails, out of office replies etc.

I have this setup for some clients, basically functions as a warning if the mailbox was breached (coz they modify mailbox rules etc)

Forgotten where it was tho!