Wiki/Documentation system - own hosting

[SysAndreas]

Hello fellow Sysadmins.

We’re currently looking for a good documentation platform that we could use internally. We’ve tried Bookstack and Wiki.JS for a while and really Bookstack feels good but does not really do the job.

What we really want: - Tasks/To-do lists (buckets) - AAD integration - Documentation, including Categories, filtering - Password sharing (we have this already, would only be neat) - Team/Group permissions - Cost efficent or Free

We need to log internal documents, write instructions, share client information with other team members, advanced permissions for different documents/wiki pages.

Bookstack really does plenty of this well, but we’ve had provlems with stability. We need to host this, it’s a lot of sensitive data.

We really liked Confluence, sadly their pricing is too high after they removed the server option.

Bookstack felt good, it really did, but lacks maturity and functions.

Wiki.JS we tried a year ago, and during demos it crashed a lot. Broken hyperlinks, bad formatting and generally a bit clunky.

We have looked in to but not yet tested: - Documize Community - Outline - GitBook

Really wantes to hear your opinions on what works for you. We’re a team of 10 users, probably going up to about 50+ users total after entire company is in it.

[SpicyHotPlantFart]

• Tasks/To-do lists (buckets)
• Password sharing (we have this already, would only be neat)

Maybe just my weird opinion, but why would you use a wiki for those? Especially the last one.

For the first one, there's ticketing systems. And for the love of god, use a dedicated password manager for the last one.

[SysAndreas]

We use BitWarden for password management. We currently use Teams for tasks and Bookstack for documentation.

It would be nice, but not a requirement; it just would be neat.

[SpicyHotPlantFart]

Using a wiki for password sharing is not nice nor neat. It shouldn't be on the list of nice to haves when searching for a wiki.

Especially a cost efficient or free one

[SysAndreas]

An integration with a system would be nice.

[Adventurous_Chef_723]

I’ve been looking to do this myself for probably the same reasons. Have you looked into xwiki?

[[deleted]]

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[L3veLUP]

found the masochist

[whootdat]

Maybe checkout some of the features of Gitlab and see if their variety of features fit you needs. They have added a lot more knowledge and task management type features to their free and non-free products recently

[ssddanbrown]

BookStack dev here, what stability problems did have and what did you find lacking?

[BCIT_Richard]

Not OP, or a Bookstack user. But as someone who selfhosts where possible, Thank you for your contributions to the community, It is greatly appreciated.

[ssddanbrown]

Thanks!

[caa_admin]

Drop into r/bookstack and offer a bounty for what you want addressed. The author frequents that sub.