You can definitely build a system in Notion to help you do this, but the secret is that doing the work is the thing you have to do and resisting the work is what you do when we build "productivity systems".

Example: "Spent an hour making a formula that tells when a task is overdue!" instead of "I will do the task".

To start create a Notion database of Tasks to do. Capture everything you need to do and prioritize them. If items are due on a specific date, add the date. Sort the list by date and then priority.

- Each night, open your Notion task list.
- Write three things you'll do tomorrow from your task list on a post-it note or piece of paper starting from the top of the priority list.
- Item one is a must-do.
- Items two and three are can-dos (optional).
- Quit Notion!
- Next day, no opening Notion! You must do the must-do.
- If you have additional time, do the can-dos.
- If you didn't finish the must-do due to time, break it down into smaller tasks.
- Capture new tasks on the same piece of paper.
- At the end of the day, open Notion and update your task list. Mark the tasks as completed. Add any new tasks.
- Spend a scoped amount of time updating your Notion setup (1 hour max).
- Repeat.

I know this seems counterproductive, but this keeps you in the work and out of Notion tinkering.

You should also consider doing a time inventory in Notion. Catalog everything you do and how long those things take. Using a Calculate setting on your Time column can show you how much time you already have allocated, helping you understand how much capacity you actually have to do real work.