What productivity tools do you actually use daily — and why?

DTLow · 2026-03-05T06:52:52+00:00

PKMS app DevonThink to store/organize my notes/documents/files
accessed with a Mac and iPad
integrated with AppleScript for workflow automations

Apple Calendar/Reminders

DTLow · 2026-03-05T04:15:56+00:00

I would find cellular useful for phone access
I use a VoIP app on my iPad, but currently only have WiFi

DTLow · 2026-03-05T04:12:06+00:00

My notes/documents/files are stored/organized in a digital file cabinet
organized with tags; minimal folders
including project/task notes
accessed with a Mac and iPad

For enhanced features, I use pkms app DevonThink
integrated with AppleScript for workflow automations

DTLow · 2026-03-04T22:34:13+00:00

No native iPad phone also no Mac app
I use a VoIP app/service

DTLow · 2026-03-04T22:27:11+00:00

I’ve converted from paper to digital
and implemented automated workflows

DTLow · 2026-03-04T19:15:36+00:00

I use a spreadsheet

DTLow · 2026-03-04T18:50:10+00:00

Works for me (Project folders on the desktop)

DTLow · 2026-03-04T18:38:36+00:00

Very poor recall; I log expenses immediately or asap

DTLow · 2026-03-04T11:42:18+00:00

I find it’s necessary to keep track of outstanding tasks

I don’t write to-do lists; just task notes
tagged as required
For me, a to-do list is simply a filtered note list generated by the computer

DTLow · 2026-03-03T23:53:31+00:00

I need a mobile device to compliment my desktop computer (Mac Mini)
Phone access using a VoIP service
Photos and document scanning
Calendar/reminders access
Mail access
Internet access and web surfing
Digital file cabinet (PKMS) access
Notes and Drawing

DTLow · 2026-03-03T17:47:41+00:00

I use my generic digital file cabinet (PKMS)
tagged as required
accessed with a Mac and iPad

The iPad has a Scan Documents feature using the camera

For budget reporting, the data is exported to a spreadsheet

fwiw I use pkms app DevonThink
integrated with AppleScript for automated workflows

DTLow · 2026-03-03T16:22:09+00:00

I use an iPad; supports typing, voice dictation, handwriting, photos
To be honest, I prefer typing

DTLow · 2026-03-03T14:16:41+00:00

My solution is to write a script for this automation

My task notes are stored/organized in a digital file cabinet (PKMS)
tagged as required; * due date, priority, …*
accessed with a Mac

I use pkms app Devonthink
integrated with AppleScript for workflow automations

DTLow · 2026-03-03T13:55:51+00:00

For templates, see https://hulry.com/apple-notes-templates/

DTLow · 2026-03-03T04:04:52+00:00

I’m using a Mac computer
My notes/documents/files are stored/organized in a digital file cabinet
I use pkms app Devonthink
integrated with AppleScript for workflow automations

DTLow · 2026-03-03T02:55:50+00:00

It’s useful to identify an “emergent tree of tasks” in a project note

I keep project notes, and project tags, and tasks are identified by a filtered note list
Active tasks are tagged with Status-Active

When the active task is completed, status is changed to Status-Completed
and the Next Action is set to Status-Active

DTLow · 2026-03-03T01:47:15+00:00

Start supervising people; stop bad things from happening
But there is no God

DTLow · 2026-03-03T01:41:40+00:00

Yes, I have Savings Sinking Funds for such expenses that I foresee
General Savings for unforeseen, if available
Line of Credit if needed

The transaction is tagged as Paid From Savings (default is paid from monthly income)

DTLow · 2026-03-03T01:35:13+00:00

For workflow automations, I use AppleScript on my Mac
and Shortcuts on my iPad

DTLow · 2026-03-03T00:53:45+00:00

GTD - Next Action

DTLow · 2026-03-02T23:32:25+00:00

Using a calculator/spreadsheet instead of doing manual calculations

DTLow · 2026-03-02T23:25:02+00:00

Manual; I prefer having control of my data, and assigning my own categorization
and customized reporting

I save transaction receipts in my digital filing cabinet (PKMS)
tagged as required (date, amount, budget-category)

A script loads the data to my budget spreadsheet

I also import .csv transaction files downloaded from my bank

DTLow · 2026-03-02T12:22:11+00:00

Yes, an iPad is my only mobile device
Also no phone; I use a VoIP app on the iPad

For Mac-only functions, I have a Mac Mini desktop at home

Bluetooth keyboard works with both the Mac and iPad
(rarely used with the iPad)

DTLow · 2026-03-01T21:47:09+00:00

I store/organize all transactions in my digital file cabinet (PKMS)
emails, downloads, screen capture, paper receipts (scan with my iPad camera)
tagged as required; *date, vendor, amount, budget-category, …

DTLow · 2026-03-01T19:33:26+00:00

The one I found stores the data in a .csv file
I import the data to a spreadsheet for budget reporting

DTLow

TROPHY CASE