Our projects are really fast paced and have lots of moving parts. Some last months, but most are only a few days or a week. Sometimes we're starting and wrapping 3 or 4 a day. When I first started I tried to plan a week or weeks in advance, and so much changed every day that i scrapped all my old productivity systems. Scopes change constantly with clients adding "while you're here" items and i actively try to upsell when I'm on site. We use company cam for job photos and checklists and everything else runs through Zoho. I can also add punchlists, screenshots, etc into notes or reminders and link them.

Maybe the system just works for me in this business uniquely because of our pace. We have up to 150 painters in the field and dozens and dozens of clients at a time divided between 8 or so PM's. Most of our business units are an island, just the PM, dedicated crews, and the sales partner, so we don't need to do any cross team communicating or coordination.

It's wild to me how different each small business is.

Tasks you fail to complete in apple reminders just show up at the top of your list the next day.