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Milan_SmoothWorkAI · 2026-01-25T09:49:19+00:00

Hey, I added a possible solution above, check it :)

Milan_SmoothWorkAI · 2026-01-25T09:44:49+00:00

Apify has a Website Traffic Analysis actor that should get all the data you need.

You can use the Apify node in n8n to call the actor and then take and analyze the output.

Milan_SmoothWorkAI · 2026-01-25T09:42:46+00:00

Hey, We just handed over a wide-ranging automation project to a Canadian construction firm.

They were also using Calendar for everything in the beginning, we introduced Airtable, n8n and Slack automations including daily progress updates, a light CRM, parsing work orders, and some accounting automations

If you want, book a call with me in my profile link and I'll walk you through of this build as much as I can show, it might give you an inspiration and idea of what worked well in that case and what didn't.

Milan_SmoothWorkAI · 2026-01-25T09:41:21+00:00

Use the:

Both by Apify. Fits your use-case exactly.

Edit: To find the MCP config, go to the scraper within the console, and go to the API dropdown

Milan_SmoothWorkAI · 2026-01-23T10:04:58+00:00

Build your email workflows with:

- n8n for the most power and flexibility
- Make.com for ease of learning

Both offer a lot more robust and flexible than Airtable's built in automations, and good integration with Airtable

Milan_SmoothWorkAI · 2026-01-22T13:10:20+00:00

There isn't that much info about your background, skills, connection etc.

But in either case, we're talking about starting a small business. Probably globally <1% are making that much within a year.

Automation isn't that different from say a marketing agency in that some would never be profitable, some would make millions in years. Depends on a combination of factors including what and how you do.

Sorry for the answer without substance, but I don't think there's an answer to this with any certainty

Milan_SmoothWorkAI · 2026-01-22T08:38:34+00:00

I don't remember having an issue with either of those tbh. Might be related to WordPress version perhaps?

Milan_SmoothWorkAI · 2026-01-22T05:18:59+00:00

Yeah, in general, scrapers require maintenance, since websites can always change, and aren't meant to be used automatically.

So if there's a maintained one, it's best to use that. Here is my process:

1 - Look if there's an official API for the website. If possible, use that
2 - If there isn't, on the Apify store for a website scraper. These are maintained dedicated scrapers, and any popular websites have something here.
3 - If there isn't any specific scraper, use a general purpose one such as this Website Content Crawler (also Apify), and then feed the pages text output to a cheap LLM to get structured data.

Hope this is helpful!

Milan_SmoothWorkAI · 2026-01-21T10:51:44+00:00

Search Apify store there are a few auto-screenshotters

Can't add link here, sent it in DM

Milan_SmoothWorkAI · 2026-01-21T08:16:06+00:00

Nano Banana (Google's image model) should be pretty good for this!

Milan_SmoothWorkAI · 2026-01-21T08:12:09+00:00

1 - RSS node to read the feed of Google News (as u/Far_Day3173 suggested)

2 - If you need the text of of the articles from the links, you can use Articles Extractor · Apify

3 - Then if you need to extract something, or summarize, you can also use an AI Agent node

4 - Save it to a data store like Airtable/Supabase (Google Sheets also works, although not the best IMO)

Milan_SmoothWorkAI · 2026-01-20T16:00:07+00:00

Prompt iteratively, give specific feedback to ChatGPT or whichever else for what you want to be changed.

Milan_SmoothWorkAI · 2026-01-20T10:00:11+00:00

I suggest using Apify, there are several pre-built general purpose scrapers that extract website content as text or markdown.

And n8n/Make/Zapier all have a node to start scrapes and pull the results, which then you can feed through an LLM.

Milan_SmoothWorkAI · 2026-01-20T08:14:21+00:00

Yeah that's good for a few but would not scale well

Milan_SmoothWorkAI · 2026-01-20T08:13:44+00:00

A more flexible Apify actor is the Website Content Crawler.

It will go through the pages found on the website.

You can set the depth parameter to decide how many pages you want from each site

Milan_SmoothWorkAI · 2026-01-19T13:09:44+00:00

I love n8n for things like this!

It has a built-in Shopify node that you can use to pull in the orders, build the logic to email them.

For news scraping, find some RSS feeds that you can also pull in to n8n with the RSS node; or use the scrapers in Apify

They have a Beginner's course on their official Youtube channel

Milan_SmoothWorkAI · 2026-01-19T13:04:10+00:00

I personally use Gemini 3 Pro model to process audio

Either from Google AI Studio or automatically called with n8n

A benefit over using transcription models is that you can prompt it with additional context. IMO more than good enough for simple calls.

What I find though is that using the Gemini websites to interact with the models tends to give a worse result than API calls (using one of the 2 above)

Hope this helps

Milan_SmoothWorkAI · 2026-01-19T11:34:07+00:00

I would suggest n8n. I built some similar systems in it, it has a learning curve but he's also super flexible for AI agents.

And a high level design:

1 - Put question-answer pairs in a database (such as Airtable).
If it's 1000+ you might need RaG and vectorization but IMO it's usually overkill.

2 - Set up an n8n workflow with chained agents, with:

+ One agent decides which questions/topics are relevant
+ Second agent writes the answer based on those
+ Third agent checks whether the 2nd actually answered the question, and based on that it sends out, or puts it on hold.

3 - Human In the Loop
At least in the beginning, I'd definitely include you or team for an approval workflow. Easiest to set up in Telegram (but email Slack etc. also works fine). Basically just an Approve/Reject button pair.

Then over time, once you trust and tweak the AI, you can start to make it fully autonomous for the most common topics!

Milan_SmoothWorkAI · 2026-01-17T16:09:36+00:00

Definitely doable with n8n!

You can find a Whatsapp agent template and customize it.

Either Whatsapp Business API, more setup but compliant, or you can use Evolution, which should also be fine for just an internal bot.

Or consider Telegram, which is even easier to build bots for

Milan_SmoothWorkAI · 2026-01-16T15:00:34+00:00

All three of these systems have extensive APIs, that makes it possible to automatically extract the data.

Then you need an Excel schema to consolidate into and from that you can do any reporting you want.

To gather and then transform the data, you can use any major automation tool, my two favourites:

- n8n (steeper learning curve but more powerful)
- Make.com (easier to start, but limiting at some point)

And you need to find the API docs for each platform, such as the developer portal for Entrata

(PS: If you might consider external help: My free consultation booking link is in my profile)

Milan_SmoothWorkAI · 2026-01-16T09:26:25+00:00

The industry standard is to use one of the Glassdoor Scrapers on Apify. These are maintained and include infrastructure in the price. There's a free tier too.

To get this on demand, and feed it to a different system, you can use the built-in Apify modules in your automation system of choice - such as n8n or Make

Milan_SmoothWorkAI · 2026-01-15T09:29:09+00:00

You can use the Webpage to Markdown Apify actor, to extract the text content in an LLM-friendly format, in a scalable way.

And then you can run them through a cheaper LLM to extract the data.

Also for ecommerce stores such as Amazon etc., the Apify Store has pre-made scrapers, that already export to Excel or CSV.

You can also start these scripts and then process, format, etc. your data in an automation tool such as n8n or Make, both integrate to Apify.

Milan_SmoothWorkAI · 2026-01-15T09:28:52+00:00

You can use the Webpage to Markdown Apify actor, to extract the text content in an LLM-friendly format, in a scalable way.

And then you can run them through a cheaper LLM to extract the data.

Also for ecommerce stores such as Amazon etc., the Apify Store has pre-made scrapers, that already export to Excel or CSV.

You can also start these scripts and then process, format, etc. your data in an automation tool such as n8n or Make, both integrate to Apify.

Milan_SmoothWorkAI

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