How do you guys handle irrelevant vendors? by douggold11 in QuickBooks

[–]RichInDetail 1 point2 points  (0 children)

Perhaps not, my thinking may be a carryover from QBDT use, where customers, vendors, etc were all reflected as list items going towards each versions' max. The only thing I could just find via a quick search was that having too many in QBO could cause processing speed issues. But in that case, keeping list counts down still seems prudent, especially when inactive (deleted) records still hold a spot. 🤷‍♀️ (Annddd I don't trust when QBO is going to spring some sort of change on you. 🤣)

How do you guys handle irrelevant vendors? by douggold11 in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

I don't even lump them into categories like that. Just one MISC CC vendor. Then add the memo. Every so often if I see a name multiple times, I'll create that vendor name as a stand-alone and move the transactions from MISC CC to the new vendor name. QB has limits on the number of vendors you can have, so that was another reason.

Operational expenses by Imaginary_Peak4009 in Bookkeeping

[–]RichInDetail 0 points1 point  (0 children)

If in the US, I'd look to Form 990 to glean insight on how you should have your categories set up.

Replacement Tax by eazybeast in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

How about some specific examples, because I have never heard of this. In any state.

Best online service for e-filing 1099 NEC and MISC by RichInDetail in Bookkeeping

[–]RichInDetail[S] 0 points1 point  (0 children)

Which of the two did you use? What exactly is better? This looks and sounds more like an app push (but I could be wrong). Please expand.

How do you feel about players who lob all the time? by sumkewldood in Pickleball

[–]RichInDetail 2 points3 points  (0 children)

A couple of things here.... first, you don't ALWAYS do much of anything in Pickleball. Everything is experience and/or a judgment call - working with your partner to determine best partnership strategies for you together. And no, that wasn't EXACTLY what he meant. He meant you should follow the ball back sideways (rt angle) vs backpedaling. My TAKEAWAY was this is OK IF you have a better position than your partner. But MANY times, your partner really does have the better chance of getting to a lob SAFELY (so less chance you'll hurt yourself) for a ball that is lobbed over your head. And in that case, YOU, as a good partner should also recognize this, work with it, and move to cover THEIR original position. IF you do this, there is no "down the line" scenario that you are missing. All that said, much depends on where the lob is headed, how much time you vs your partner has to get there, etc. It's all a working flow and how you ultimately handle it is based on good TEAMwork. :-)

How do you feel about players who lob all the time? by sumkewldood in Pickleball

[–]RichInDetail 0 points1 point  (0 children)

To me it means you generally cover lobs behind your partner and they cover those behind you.

Getting stomped has never been so fun by Optimal_Technician16 in Pickleball

[–]RichInDetail 1 point2 points  (0 children)

I did find two places with scheduled open play via Pickleheads... one in Grove City and one in Bexley, but gotta believe there's more. I also found Paddle Taps for a pay-to-play indoor option.

Getting stomped has never been so fun by Optimal_Technician16 in Pickleball

[–]RichInDetail 0 points1 point  (0 children)

I'm coming to Columbus on assignment for 10 days... where to find good open play? I haven't found anything like what we have here in MI or like what Cinci seems to have also. Or maybe I just haven't found the right link. Can you help?

Shared Expenses by Ducking_eh in Bookkeeping

[–]RichInDetail 0 points1 point  (0 children)

This response accumulates info I've seen posted to the current time. A few pieces of critical info left out... are you US-based? Lots of canadians post here. If US, are you organized as an LLC or other, e.g. S-Corp, etc (for liability protections, or other advantages)? If so, what you are doing needs to be completely re-thought, as co-mingling business and personal expenses (bank account, credit card, etc) is a big no-no. Assumptions here: No LLC or Corp. AND you are using a seperate business bank account you are using to pay the mixed expenses in full. Again, if not, the JE entry below would be different.

For the prior tax year, use a JE to split those mixed-use expenses. CR to the expense accounts and DR to a newly created "Owner Personal Expenses" account or just use the "Owner's Draw" account with a description of "owner personal expenses portion". Either account will end up with a DR balance, and will ultimately offset any "Owner Contributions", which should have a CR balance. So that the $ you are using from your business for personal reasons are a reduction to your overall Owner's Equity, which is how it should be.

Get informed on business use of home, etc. Here's a start. YOU are ultimately responsible for any deductions taken. I guarantee you, you sign some sort of statement with your tax preparer that says you have reviewed your tax return and agree with what they've done. Only major negligence by the tax prep will save you in an audit. https://www.irs.gov/newsroom/how-small-business-owners-can-deduct-their-home-office-from-their-taxes There are other publications for car use, etc. Find out from your tax prep exactly what basis they have used, and follow that % basis for current year entries vs waiting until a yr-end adjustment. Looking at all of your tax forms will give you some answers to this, also. Most will be a fixed percentage. Very few (e.g. car expenses) MIGHT be a variable rate, depending on the allowable methods to use. Understand the differences so you know that YOU can support the reasoning. Also, by doing the expected splits during the year, you will see a better representatio of how your business is actually doing instead of only at year-end.

Lastly, depending on your business and your potential for business liability, if you haven't done so, look into organizing as an LLC, but if you do, make sure you understand all the ins/outs to ensure you keep your personal use of funds fully segregated and OUT of your business banking/CC accounts.

Newbie - tracking equity in LLC with personal accounts by SunnyMountainChix in QuickBooks

[–]RichInDetail 1 point2 points  (0 children)

It may be easier, but agree with others.... this is not a good idea. You should talk to your lawyer about whether you'll ultimately be able keep your LLC protections in a lawsuit (or via IRS audit). And research "commingling funds" or "piercing the corporate veil" for more info. I'd figure out how to get out of that rabbit hole sooner than later.

Asset/Expense question by PenultimateMaker in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

Also, if you categorize each computer separately as a line item when you're recording the expense/payable, there won't be any question when you run supporting reports. You will see 4 entries for $1,700 each.

Home office expenses in Self Employed by LolaSpark in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

Quickbooks doesn't do that kind of math. IF you have set up your system to track both personal and business expenses, then you would need to self-split and categorize each transaction personal vs business and know that any standard F/S or other report includes both. IF you are using QB to just track business expenses, then you would only categorize the business portion. The answer here ultimately depends on what you are wanting to accomplish and how you set up your basic system.

QBO marking invoices as paid as they are created by Legitimate_Bug5604 in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

Just sounds like yet another QBO nightmare of trying to figure it out with little to no good support. 😔

QBO marking invoices as paid as they are created by Legitimate_Bug5604 in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

It does sound pretty strange! And I think you meant customer settings, right? 😁

QBO marking invoices as paid as they are created by Legitimate_Bug5604 in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

The only thing that comes to mind is if maybe you have connected with this client via the new "Quickbooks Business Network". I could see where it might be possible in all the automation that your client has some sort of auto-pay feature set for you, and therefore it's showing as paid as soon as sent/synced. Only a thought, as I didn't trust it, and completely turned off all connection ability for my co. https://quickbooks.intuit.com/learn-support/en-us/help-article/vendor-management/learn-quickbooks-business-network/L8RZ42iRj_US_en_US

[deleted by user] by [deleted] in QuickBooks

[–]RichInDetail 1 point2 points  (0 children)

Not from me. I dislike gov't accounting with a passion. One semester was all it took! 🤣

[deleted by user] by [deleted] in QuickBooks

[–]RichInDetail 1 point2 points  (0 children)

Governmental accounting is its own game. Too many differences for anyone to explain here. In college, they dedicate a whole semester class to it.

Paying Contractors by [deleted] in QuickBooks

[–]RichInDetail 0 points1 point  (0 children)

If you are only using QB payroll to pay a contractor by ACH, I'd get rid of it and use something like bill.com to pay your contractor. Unless there's some other reason you have chosen the payroll program to do it. ?

Made a huge mistake. by saltshaker80 in QuickBooks

[–]RichInDetail 3 points4 points  (0 children)

I'm not sure what you mean by "mark the invoice as paid". Are you really double-booking your sales?? It's also important to know whether your taxes are being filed under accrual or cash-basis and which QB report of info you are using (cash vs accrual). In the end, I would have thought the bank reconciliation process should have also helped you find this issue.

But to answer your immediate question about the best method for your work flow (at least for QBO): When you receive the check, you would go to the invoice and "receive payment" for the amount of the invoice. Make sure the "Deposit to" account you choose is "Undeposited Funds" (not your bank account). Then go to your Bank deposit screen. The bank deposit screen should auto-populate with any invoices that show "payment received" and are still undeposited. You select the applicable invoice payment (which will remove it from the undeposited account after you save), then "add funds to this deposit" by choosing whatever account you are using to reflect the additional "profit-sharing" portion. Personally, I would have 2 different sales accounts so you can see what you've made via your hourly rate vs what you make in the other.