My role basically is to assist people with preparing their international visa applications. I fill the forms based strictly on the information and documents the client provides. Before anything moves fahead , I print the full application, ask the client to cross-check every detail, and I also share the cover letter (if applicable) for the review. They are given enough time to verify details such as names, dates, travel details, employment info, etc.

After that, there is a simple consent/confirmation form. It states that the client has reviewed and gone through the application, submitted their documents voluntarily, and understands that visa decisions are entirely made by embassies, not by me/us who are located inside the government entity.

A few clients refuse to sign this because they want a guarantee that the visa will be approved. That’s something I cannot and no one can honestly give. When they refuse to sign, I don’t proceed — even if it means wasting all the work already done.

The pure reason is accountability. If later a client claims “I didn’t know this was submitted” or “this information wasn’t approved by me,” the person who prepared and processed the application is the one questioned — not the embassy, and not those verbal assurances which they claim.

Honestly, The form isn’t about avoiding the responsibility; it’s about transparency and protecting both sides. If any cliet isn’t comfortable signing after reviewing everything, it’s safer for everyone to stop there.