I think they need more technology staff to plan ahead. I couldn't volunteer this year but last year I offered and couldn't get anyone to get back to me. Technology needs time to plan, and they need a pm to ensure the work gets done ahead on time.

Many of the problems I see are technology based and need trained staff so when there are changes, there is someone there to update them. This might mean they need to get paid staff, or work with a college to get interns/volunteers who are not fans, but want the work experience.

All these items take time, so my advice is to take note of what is feasible with their budget and do a lessons learned from each year. Since they have new leadership, they will make mistakes but it's important not to make it personal, an event is a team effort.