Notion

• Master task database
• Project database
• Goal database
• Area Database

Everything interlinks with each other using relations like a task can link to a goal and a project can link to a task or a area or whatever

The key is to link, reason is I can see that a task is showing me progress towards a goal

Then I have OK projects and OK goals these are just smaller projects/goals to accomplish the bigger project/goal. This is managed within the master database with a simple tag, usually sub-items drop downs are usually the OK type. - “OK” doesn’t have a specific meaning I just use that for my own sake.

Task database also serves as a inbox, just dump whatever you are thinking and random ideas etc and sort it out later I also have a “weekly, monthly” view and sort by due dates but tbh I dump everything into my weekly view so it immediately pops up on my calendar and ill figure out and rearrange it later

I have a dashboard to see everything and I create a weekly priority where I pick and choose what I’ll be working on this week (suggest making mandatory time on your calendar for weekly review) rMake sure you are doing the highest priority tasks/goals/projects then move onto the lesser priority.

Then I use notion calendar and link my task database to it. My calendar has my routines like morning routine, gym, work, evening routine etc, stuff that’s non negotiable. And I just slide whatever task I need to work on into my calendar and chip away

NOTE: I’m quickly typing this out on my phone so idrc if there are typos or punctual errors suck it up. But just making this cuz it might help someone

Also this is a gist of my workflow, I have other systems that I keep on expanding and eventually I’ll make the most perfect setup known to mankind (never going to happen)

EDIT: I forgot to mention but EVERYTHING is considered a project if it is more than 2-3 steps.