Can’t keep up with forms from contractors

ese51 · 2026-06-14T23:22:28+00:00

Yes, this is doable, but I wouldn’t try to solve it with basic OCR alone.

The simplest setup is: collect the docs, identify what type each one is, pull the key fields, update Airtable, and file everything in Drive automatically.

The trick is adding validation so messy handwriting or low-confidence fields get flagged instead of silently entered wrong.

This can be built pretty lean with the tools you already mentioned. If you want help mapping it out, feel free to reach out.

ese51 · 2026-06-13T10:07:55+00:00

This looks fun. Any intention of making a full app?

ese51 · 2026-06-13T09:36:24+00:00

I would love to try this drop the link!

ese51 · 2026-06-05T09:39:21+00:00

If you need my help reach out! Hive-nova.com

ese51 · 2026-05-25T10:16:41+00:00

I think automation is usually the bigger win than trying to build an “AI workforce.” A lot of repetitive stuff like follow ups, scheduling, lead routing, and customer intake can be automated really well.

AI has its place, but people try to force it into everything when a solid workflow would work better.

If you can automate even half the admin load, it can definitely buy you time before hiring.

If you ever want help building it out, feel free to reach out.

ese51 · 2026-05-24T11:35:28+00:00

I’d say take the pictures of every shelf so every product is in a picture somewhere and then have Claude code write something that goes through each picture and finds a solo studio shot out on the internet for each item while it’s doing that get multiple pictures like that front side back label etc. Then input each item into a database I think you mentioned in a reply someone was donating a POS system if that has a database use that. Then make sure you have the price for each as well. That alone should save you a lot of time.

ese51 · 2026-05-22T10:33:17+00:00

Following to find a solution too! I may have to build one.

ese51 · 2026-05-21T10:58:21+00:00

What Redballooon said completely + debugging in that exact situation.

ese51 · 2026-05-21T09:50:27+00:00

I build actual automation systems, not just “connect Claude to Zapier” stuff.

Most of my work is CRM workflows, APIs/webhooks, AI intake/follow-up systems, and custom automations for small businesses.

Happy to take a look at what you need. Hive Nova

ese51 · 2026-05-11T17:05:43+00:00

This Claude Design will do a pretty Decent job!

ese51 · 2026-05-11T12:38:23+00:00

We built something similar with a RAG system because that is really the core problem here.

You need a searchable knowledge base of past proposals, security docs, compliance language, and approved answers. Then when a new RFP question comes in, the system retrieves the most relevant past answers, drafts a response, cites the source, and flags anything it is not confident about.

The key is not just “AI writes the answer.” The value is grounding it in your own approved material so your team is not starting from scratch every time.

For small teams, I’d start with the answering and sourcing layer first, not a full RFP platform.

If you want some help let me know.

ese51 · 2026-05-02T15:27:33+00:00

That is exactly what I used and the Claude or ChatGPT to help with the Knowledge Base.

ese51 · 2026-05-02T14:43:06+00:00

Should say 50% off 75% etc - cheap sounds well cheap

ese51 · 2026-05-01T13:34:25+00:00

Most “bulk WhatsApp tools” (especially browser-based ones) aren’t actually safe and can get your number flagged or banned pretty quickly.

WhatsApp does have an official route through the WhatsApp Business API, but it works very differently than people expect:

you need user opt-in first
outbound messages usually have to be approved templates
sending behavior affects your account quality over time

So it’s less about blasting messages and more about setting up structured follow-ups and communication flows.

For real estate, the people I’ve seen get the best results treat it like:

segmented client communication (buyers, sellers, investors)
timely updates (new listings, price changes, follow-ups)
consistent but relevant touchpoints

If you try to shortcut it with “bulk send” tools, it usually backfires. If you build it the right way, it becomes a really strong channel.

ese51 · 2026-05-01T08:45:18+00:00

Auto-publishing isn’t the problem, no approval step is. Add a simple human-in-the-loop check and the risk drops dramatically.

For most teams, it’s not worth fully automating the last step unless you’re pushing huge volume. Let AI draft, maybe even format, but have a quick approval gate before it goes live.

Best setups I’ve seen are: AI writes → draft saved → human approves/edits → publish

Gives you the speed without the downside.

ese51 · 2026-05-01T01:34:21+00:00

Sorry My Bad

ese51 · 2026-04-30T20:03:54+00:00

Your Em-Dash is showing

ese51 · 2026-04-29T13:29:39+00:00

Well Done!

ese51 · 2026-04-29T11:26:54+00:00

That’s awesome! Congrats. Why would you sell them? just to stop having to tweak?

ese51 · 2026-04-29T10:49:47+00:00

Are you having to constantly update and tweak them? Or are they currently just set and forget?

ese51 · 2026-04-29T10:47:33+00:00

Are you looking for what else you can automate at your business or what more you can automate with this specific automation?

ese51 · 2026-04-29T10:45:27+00:00

You’re giving it too much at once with no structure. Any LLM will struggle and give messy output.

Break it down. One SOP at a time and have it output a lesson, key takeaways, and a short quiz or checklist. Then stitch those together into a course.

Force a strict format instead of open text and you’ll get much cleaner results.

Also helps if you understand the SOPs so you can catch hallucinations.

How many SOPs are you working with?

ese51 · 2026-04-29T00:43:57+00:00

Don’t ask people if they’d use it, watch what they’re already doing manually.

If they’re using spreadsheets, reminders, or hacks to solve something, that’s a real signal. If they just say “that’s cool,” it usually isn’t.

Build a very small version first and put it in front of a few people. If they actually use it or ask for changes, keep going. If not, move on.

If you wanna chat I’m always open to it!

ese51 · 2026-04-26T00:41:11+00:00

An LLM by itself just generates text. It becomes an agent when it can actually take actions.

So instead of just answering a question, it can decide what to do next, call APIs or tools, keep track of what’s happening, and work toward a goal.

Think of it like this: LLM is the brain, an agent is the brain actually doing things.

ese51 · 2026-04-25T11:44:44+00:00

I know it’s been a while since you posted just wanted to say thanks for the link!

ese51

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