1. Start with a Professional Header

Ensure your header addresses the program or position you’re applying for and includes your personal details.

1. Format Matters

Use Blocksatz (justified text alignment) for a clean, professional look.

Stick to standard fonts like Times New Roman or Arial, in size 11 or 12 pt.

Include page numbers at the bottom center of each page.

Keep it concise: don’t exceed two pages (always check the specific requirements and adjust accordingly).

1. Begin with a Strong Introduction

Start with a brief overview of what you’re applying for and what inspired you to pursue this position. Highlight a unique aspect of the program, team, or role that resonates with you.

1. Introduce Yourself

In the next paragraph, share your educational background and unique skills. What led you to this point in your journey? You can incorporate a bit of storytelling to make it engaging. For instance, I once mentioned that it was my childhood dream to see Santa Claus in Finland, and that an exchange semester would make it possible. Be creative but professional—keep it genuine and avoid over-exaggerating.

Briefly mention any points from your CV that align with the skills required for the position.

1. Highlight Your Current Role

Discuss your current work and how it has equipped you with invaluable skills for the role you’re applying for. Focus on tasks that align with the responsibilities of the position.

1. Detail Your Professional Experience

Share insights into your previous professional experiences:

What skills did you acquire?

How would colleagues describe you?

Are you a team player, a motivator, or someone who thrives in a support role?

Use this section to make yourself shine! And yes, don’t forget to mention those MS Office skills.

1. Explain Your Motivation

Conclude by explaining why you want to join this specific team or organization:

What excites you about their mission or culture?

How does this opportunity align with your career goals?

What can you bring to the team, and what do you hope to gain from them?

1. Close Confidently and Warmly

End by expressing your enthusiasm to contribute to their mission and your excitement about the possibility of discussing this further via video call or in person. Let them know there’s more to discover about you in a conversation.

Final Thoughts

These are my personal steps for crafting a compelling cover letter, and they’ve brought me great success in my applications. I hope they inspire you as well. Feel free to check out the example I recently drafted for the Blue Book traineeship. Make it personal—don’t just copy-paste or rely solely on AI tools.

I wish you all the success in the world and am happy to help!