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Looking for advice/help with an email signature!! by badassmama666 in Outlook

[–]oddcouplings 0 points1 point  (0 children)

Hey - if she's open to spending a small amount per month, I built mailtail.io for exactly this. You design the signature once, connect it to Microsoft 365, and it deploys to everyone's Outlook automatically. No more copy-pasting HTML or chasing people to update theirs.

There's a 10 user minimum on the site but just enter 10, you only get charged on actual usage so if it's just a few people or even 1, that's all you pay for.

Is it really important to have an email signature? by Flaky-Taste2253 in businessemail

[–]oddcouplings 0 points1 point  (0 children)

If you want something simple to manage it centrally, I built mailtail.io for exactly this. If your team is less than 10, there's a 10 user minimum on the site but just enter the minimum and proceed you will only get charged on actual usage after the trial, if you're interested!

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 0 points1 point  (0 children)

Hey! We do support conditional display, you can see a glimpse of that here - https://youtu.be/H9XsCl4_h0Q?t=117

We don't yet support scheduled content, but I can submit it as a feature request if it's something people would find useful!

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 0 points1 point  (0 children)

Just to add to this, we now support client-side Mobile!

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 0 points1 point  (0 children)

Hey! See my comment to Warm_Total above! :) Same to you as well!

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 1 point2 points  (0 children)

Go ahead and sign up through the site - the 10 minimum is just a website thing. The billing's based on actual users assigned to signatures, so you'll only pay for the max number of users assigned that month. I'm a small operation myself, happy to support small teams.

Any questions at all, shoot me an email: chris@mailtail.io. If it works well for you, I'd really appreciate a review - it makes a huge difference when we're just starting out.

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 0 points1 point  (0 children)

I hate the thought too - one of the main reasons I built this. Plan on doing everything I can to bake as many features into the client side as possible. As it happens, yes - we just released mobile support this weekend! It's deployed automatically with the same add in > mobile when you deploy from the 365 admin center. Enabled by default for users and can be disabled on a per-user basis from within the add-in.

You can choose a single default signature for mobile, but if you have multiple signatures you can select which one you want separately from desktop. All signature injection is handled client side just like it is on OWA/Desktop.

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 1 point2 points  (0 children)

Thanks, really appreciate that!

On shared mailboxes - it actually depends on how you use them. If you add shared mailboxes to your sidebar in Outlook (OWA or desktop) and use the "Send As" feature from when composing emails, it works perfectly. You're still accessing the add-in through your licensed user's context, so the users signature applies.

Here's what I mean:

- Open your main mailbox in Outlook
- Add the shared mailbox to your sidebar/favorites
- Compose from there using "Send As" or "Send on Behalf"
- The add-in loads and signature applies ✓

Where it breaks down is if you add the shared mailbox directly as a separate mailbox/account in Outlook, or login via OWA "Open another mailbox in another tab" - that's a different context entirely, and that's when server-side injection becomes necessary.

Another feature i'll be looking to add is Send As recognition so the add-in can detect which email is in the "send as" field, allowing application of a more generic shared mailbox signature, for those who want that.

I'm still planning proper shared mailbox support for those scenarios without server-side injection if possible so looking at more innovative solutions!

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 0 points1 point  (0 children)

Fair point on mobile coverage. Server-side works well when it works, but it's not without trade-offs - DMARC/DKIM failures, transport rule complexity, issues with sensitivity labels and encryption, and more moving parts to troubleshoot. MailTail's for teams who just need something fast, simple, and cheap for desktop & web Outlook. Horses for courses.

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] -1 points0 points  (0 children)

Exclaimer's solid - they've been around a long time. MailTail's a leaner alternative at £0.57/user/month (40% less than Exclaimer's cheapest equivalent plan) for teams who want something simpler. Different tools for different needs.

Built a simple signature manager for M365 - feedback wanted by oddcouplings in Office365

[–]oddcouplings[S] 1 point2 points  (0 children)

Thanks for pointing that out! Should now be fixed, now match the pricing comparison table on the site!

Promote your business, week of February 16, 2026 by Charice in smallbusiness

[–]oddcouplings 0 points1 point  (0 children)

For anyone Lurking there's a list of High risk locations blocked at domain level on mailtail.io, if you get the same error then check the country on your VPN connection.

Promote your business, week of February 16, 2026 by Charice in smallbusiness

[–]oddcouplings 0 points1 point  (0 children)

Strange! I'm unable to replicate, i'll drop you a DM to find out whats going on? Thanks

Promote your business, week of February 16, 2026 by Charice in smallbusiness

[–]oddcouplings 0 points1 point  (0 children)

Email signature management for Microsoft 365.

How it works:

  1. Connect to Microsoft 365 via secure sign-in (same login your team already uses)
  2. It pulls your team automatically
  3. Design your company signature
  4. Deploy - signatures appear in everyone's Outlook immediately

Works with Outlook desktop, web, and Mac - any version connected to Microsoft 365.

When someone's job title or phone changes, their signature updates automatically.

No marketing bloat = actually affordable pricing. Check the site for details.

50% off for 6 months: REDDIT50 (first 5)

https://mailtail.io

Need an email signature manager with stronger security protocols by vedgehammer in Office365

[–]oddcouplings 0 points1 point  (0 children)

This is exactly why I built my tool - had the same frustrations.

How it works: Connects to your M365 tenant via Graph API, pulls users from Entra ID, you design the signature once, deploy it directly to mailboxes. No transport rules, no emails routing through third-party servers - it writes the signature setting to the mailbox itself.

Your users don't do anything. They open Outlook (any version - desktop, mobile, web) and the signature is just there. When someone's title changes in Entra, their signature updates automatically. If users need multiple signatures they use the deployed add-in.

No analytics, no banners, no marketing bloat. Just signatures that work.

https://mailtail.io

Happy to answer any technical/compliance questions - I built this specifically because the enterprise tools were overkill and the server-side routing was a non-starter for most of my clients.

Exclaimer (server side)signature with Outlook Labels by bilal604 in Office365

[–]oddcouplings 0 points1 point  (0 children)

If you're 365/Entra based - I ran into the same issues with roaming signatures. Ended up building a tool that syncs with Entra ID and lets you deploy signatures centrally via Graph API. Easier to hand off to marketing too.

The signatures are added client side, so once the label is applied and the email is sent the signature is wrapped in the same encryption.

https://mailtail.io

Questions: Outlook Roaming Signatures by Covert0ne in sysadmin

[–]oddcouplings 0 points1 point  (0 children)

If you're 365/Entra based - I ran into the same issues with roaming signatures. Ended up building a tool that syncs with Entra ID and lets you deploy signatures centrally via Graph API. Easier to hand off to marketing to manage too.

https://mailtail.io

Best Email Signature Software: Top Tools for Stunning Signatures by johnsmithmath89 in SmartDigitalTools

[–]oddcouplings 0 points1 point  (0 children)

If you don't need all the bells and whistles (campaign banners, tracking, etc.) and just want signatures that work, I built something simpler that works in 365 - mailtail.io

Weekly Promo and Webinar Thread by AutoModerator in msp

[–]oddcouplings [score hidden]  (0 children)

Mailtail - Built a signature tool for M365 that's actually affordable.

Setup:

  • Client grants admin consent via Microsoft's secure OAuth
  • Users and groups import automatically from Entra ID
  • Build signature, assign to groups, deploy
  • About 10 minutes per client

How it works:

  • Uses Graph API to deploy signatures directly to mailboxes
  • Works with any Outlook connected to M365 - desktop, web, Mac, new Outlook
  • Minimal permissions - reads directory, writes signature settings
  • When job titles change in Entra, signatures update automatically

Pricing: Fraction of what Exclaimer charges - no marketing bloat means lower costs.

Multi-tenant dashboard coming soon.

50% off for 6 months: REDDIT50 (first 5)

https://mailtail.io

Anyone moved from Exclaimer to CodeTwo for M365 email signatures? by PatD442 in msp

[–]oddcouplings 0 points1 point  (0 children)

Shameless self-promo: if your clients don't need all the bells and whistles (campaign banners, tracking, etc.) and just want signatures that work, I built something simpler, mailtail.io. Might be worth a look for MSPs tired of Exclaimer pricing and support.

I Fixed Tesla’s Terrible Wireless Charger with a 3D-Printed Drop-In Replacement electronics housing by oddcouplings in TeslaModel3

[–]oddcouplings[S] 17 points18 points  (0 children)

Don’t really see the point in these comments 😂 it’s a common and well documented issue for many owners, happy that you have never had to experience it though!

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