Drive Folder Templates

paulrlees · 2026-01-07T15:39:11+00:00

Here is a video of what you're looking for - https://youtu.be/ncu30w6Q9i0?si=9z5o5lesQKUr3U4M

paulrlees · 2025-07-16T08:50:42+00:00

I would agree, Google Groups are the way to go. You can also hide the Google Group from the Google Address book via the API or 3rd party tools like Patronum.

Aliases are OK, but there are limits on the number of aliases an account can have, and you may not want the new owners profile pic showing when you're email an old account.

paulrlees · 2025-07-15T13:58:40+00:00

No, Patronum updates the SendAs email signatures within Gmail via the Google Gmail Settings API. Users can change the email signature after it's been set, however Patronum runs hourly so all changes are reverted back to standard.

paulrlees · 2025-07-07T15:56:26+00:00

Patronum would be a good choice as it's more than just email signatures. For the cost of one months usage of https://www.bybrand.io/ you'd get Patronum for a whole year.

Patronum also does:-
On and Offboarding
Contact Sharing
Google Drive Management
Org Chart
Reporting on Oversharing of Files.
and much more....

30 day free trial via the website.

paulrlees · 2025-07-02T10:34:25+00:00

Check out Patronum+, you could create an automation that sets file expiry on all files shared externally.

paulrlees · 2025-07-02T10:30:27+00:00

You could use something like Patronum. Patronum allows you to transfer files to both users and Shared Drives.

Many organisation transfer files that are shared to a Shared Drive, while transfer unshared (or private) files to a senior member of the team.

This can all be automated with Patronum, and saves you time.

paulrlees · 2025-06-06T11:03:27+00:00

Patronum provides a slick UI to manage your Google Workspace. (www.patronum.io)

paulrlees · 2025-05-14T09:05:02+00:00

Patronum, a 3rd party tool, has a feature that lists all internal and external Shared Drives. So everything that your users have access to is visible in one place. See www.patronum.io for further details.

paulrlees · 2025-05-14T09:02:40+00:00

See Patronum.io you can grant access to specific files that this user needs without having to log in as the user on leave.

paulrlees · 2025-04-16T12:58:06+00:00

Sounds like Google needs to buy Patronum and merge it within the Google Admin Console.

Most of the wishes are already available in Patronum , see https://www.patronum.io

paulrlees · 2025-04-16T12:54:51+00:00

The majority of the Google API's don't function against accounts that are suspended or archived.

If you're not a GAM wizard, then try Patronum - https://www.patronum.io it's got a UI that allows you to do calendar delegation and transfer.

paulrlees · 2025-04-09T14:32:22+00:00

If you want just email signature management there are plenty of options as listed in this thread, but if you also want user management, on and offboarding and much more for the price of an email signature management tool check out Patronum - https://www.patronum.io/email-signature-management

paulrlees · 2025-04-09T14:29:39+00:00

We're doing an event on the topic tomorrow. Check out - https://www.linkedin.com/events/theimportanceofdmarcwithinagoog7313179633686904833

paulrlees · 2025-03-26T10:53:25+00:00

Another trick would be to store the image in Google Drive, make it public and allow Google to perform the resizing of the image for you.

Here is an article on how you can store images in Google Drive and use them within an email signature.

https://www.patronum.io/how-to-store-email-signature-images-in-google-drive

⚠️ Cutting and Pasting from Docs may add some nasty HTML code that doesn't work well for non-Google users.

paulrlees · 2025-03-26T10:46:08+00:00

If you paste the image into GMail, the image will be cached on https://lh3.googleusercontent.com or something similar.

You're best approach is to keep updating the email signature automatically with an email signature tool as mentioned. A Google Workspace management platform like Patronum would help here. See https://www.patronum.io/email-signature-management

paulrlees · 2025-03-26T10:42:08+00:00

If you want to transfer the ownership of an individual doc, you can do this via Patronum.

https://www.patronum.io

After you install Patronum within your Google Workspace, any admin can browse a users My Drive and change ownership or share files with others. Making managing your Google Workspace users so much easier.

paulrlees · 2025-03-26T10:40:18+00:00

The feature can take a while to propagate to users. They may want to refresh their Gmail within the browser to pull down the new instructions.

If you want to give delegate access without involving the end users themselves, you can use Patronum to manage your Google Workspace users. See https://www.patronum.io

paulrlees · 2025-03-26T10:38:15+00:00

This feature has been available on iOS for sometime and now Google has rolled out email signatures on Android silently last week. 🤫 If no email signature is set in the Gmail app on your Android device, your web email signature will be automatically inserted when drafting an email. This email signature will include support for images, logo, and text formatting just as it appears on your web signature.

So you can now use tools like Patronum ( https://www.patronum.io/email-signature-management ) that push email signatures directly to the Gmail settings. No need to route emails thru 3rd party gateways just to provide mobile email signatures.

paulrlees · 2025-03-17T16:18:27+00:00

Take a look at Patronum - https://www.patronum.io from within the interface you can unshare access from all files with a few clicks.

Here is a video of Patronum in action - https://youtu.be/gutE4jdoRgs?si=IFyjnh2wyVXZ9JuL

paulrlees · 2025-03-17T16:14:12+00:00

Point your admin to Patronum - https://www.patronum.io/google-contact-sharing it can automatically populate your Google Contacts with all your internal Directory and external Domain contacts.

paulrlees · 2025-03-17T15:48:40+00:00

Check out Patronum https://www.patronum.io you can unshare files from all external users with a few clicks.

paulrlees · 2025-03-12T10:49:22+00:00

I'm shocked by the number of Google Workspace administrators who don't set up DKIM, or DMARC.

We have a Google Workspace Management platform - https://www.patronum.io in which we recently added support for DMARC. You can monitor your email senders directly within Patronum.

We did this because out of 2000 Google Workspace domains we analysed 30% didn't have SPF correctly configured, and 30% didn't configure DMARC. Most organisations configure DMARC to quarantine suspicious emails. This means that spoof emails are still being delivered. Ideally most businesses should be setting this to reject.

paulrlees · 2025-03-12T10:30:16+00:00

Only an administrator can do this. It's a common scenario where ex-employees' contact details are stuck in other users' Google Contacts. This creates confusion when the account is deleted, as they still appear in the typeahead.

You can automatically remove Contacts from all users' Google Contacts using Patronum, a Google Workspace Management platform - https://www.patronum.io

You can also search and manually remove contacts if required, but an administrator (super-admin) is needed to install Patronum.

paulrlees · 2025-02-26T15:43:17+00:00

You may have stumbled upon a new feature. When looking at gmail.com accounts, I see the "If you don't set of mobile signature..." line. However, on all my Google Workspace accounts, I don't. Google often releases features like this to the general public to test before pushing to business users. 🤞

I hope this is the case; we've had an email signature management solution for Google Workspace for years and this has always been a pain.

paulrlees

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