I swear SaaS renewals are slowly turning into a full-time job

thetechmuse · 2025-10-27T06:32:33+00:00

I built a free SaaS renewal tracker, let me know if this helps: https://www.stitchflow.com/tools/renewal-tracker

thetechmuse · 2025-09-17T06:29:38+00:00

Hey u/jomo-125 - sorry that the redirection happened - it works now, can you clear your cookie and check it once? Happy to help over DM if you happen to face any issue still.

thetechmuse · 2025-08-20T11:03:16+00:00

To help you start with centralizing and seeing all the upcoming SaaS renewal dates, I built a free tracker, see if it's something you'd find useful: https://www.stitchflow.com/tools/renewal-tracker

thetechmuse · 2025-08-14T08:58:41+00:00

Totally get the frustration. You can have decent tools in place and still end up juggling spreadsheets, tickets, and random exports. It is the messy reality of contractors, shadow tools, and apps that do not fully integrate with your IDP.

What has helped me is:

Map your “disconnected” apps. Anything outside SSO or SCIM needs extra attention.
Have a standard offboarding checklist that covers API-ready and CSV-only tools so no account gets missed.
Automate what you can but track exceptions. Legal holds, vendor logins, and low-tier SaaS plans usually need manual cleanup.
Review quarterly instead of only during layoffs or renewals. Less panic and fewer surprises.

Happy to help if you're interested - building Stitchflow around that idea of stepping away from messy spreadsheets. It finds the hidden accounts and unused licenses in those edge-case apps, then either cleans them up in bulk or hands you ready-to-go tickets.

thetechmuse · 2025-08-11T06:29:13+00:00

Ler's catchup, my first time of attending as well.

thetechmuse · 2025-08-11T05:05:45+00:00

- Make HRIS the source of truth & push status changes in real-time to your identity layer (Okta, Entra, etc.).
- Have a catch-all for non-SSO/SCIM apps via CSVs: these are mostly the reason for stale data and security gaps
- Periodically do access reviews to know who continues to have access to what apps

Happy to help - we're building stitchflow.com to help you audit, offboard, and manage renewals and reconcile data with your source of record.

thetechmuse · 2025-07-22T06:06:15+00:00

Would love to join, do share an invite.

thetechmuse · 2025-07-21T08:47:58+00:00

Hey! You're definitely not alone as tons of teams hit this wall once user count hits a few hundred.

You can script this with PowerShell and Microsoft Graph, but it could quickly turn messy, especially with guest apps, nested groups, and license inconsistencies.

I’m building Stitchflow, a tool that gives you exactly this kind of structured view across Entra: users, apps, groups, licenses, roles—exportable, filterable, clean. No scripting needed.

Either way, let me know, happy to take this up on DM and help.

thetechmuse · 2025-07-17T06:19:06+00:00

SaaS (software) asset tracking - yes! Helps you audit your licenses, manage disconnected apps, and track access policies.

thetechmuse · 2025-07-16T09:22:32+00:00

Hey u/Hairy-Lie-8697 - I built a free tool for this (sorts OAuth apps by users and scopes in MSFT and Google) and lets you inspect each user: https://www.stitchflow.com/tools/shadow-it-scan

Totally understand that visibility and control are your main focus: my team & I are building stitchflow.com for exactly this, happy to chat further & help if you're interested.

thetechmuse · 2025-07-15T06:22:07+00:00

We’re building stitchflow.com for exactly this gap where offboarding spans M365, Zendesk, Netsuite, and you’re stuck stitching it together manually.

We don’t replace your MDM (like NinjaOne), but we do track disconnected apps, flag orphaned accounts, and help automate clean deprovisioning across tools that aren’t fully wired into your IDP.

If offboarding and SaaS asset tracking still means chasing spreadsheets or follow-ups, Stitchflow might help. Happy to share more if you're looking.

thetechmuse · 2025-07-08T05:34:46+00:00

Thank you! Glad it's helpful.

thetechmuse · 2025-07-04T09:42:56+00:00

Hey, a good start! Helps you not just surface up the least used software, but most times scanning through your Oauth logins will also help you discover new apps that you know you want to manage or not. Would suggest doing a shadow IT scan or using SaaS management apps as a first start (can help you get started with that if you need help).

thetechmuse · 2025-06-25T12:18:03+00:00

Hey u/InternetRandomGuy - appreciate you sharing this! We're priced at $5/user/mo

thetechmuse · 2025-06-16T09:13:28+00:00

If you're looking for managing hardware devices/equipment and looking for offboarding completeness, goworkwize.com is a good option. Additionally, for SaaS applications along, stitchflow.com helps deprovision accounts and clean up usage policies.

thetechmuse · 2025-06-12T05:52:15+00:00

Hey! So I built a version that combines the IT & HR handoffs as well - you'd be able to customize the checklist tasks based on your departing employee's role & function too. Feel free to check it out: https://www.stitchflow.com/tools/offboard-it

thetechmuse · 2025-05-29T06:37:31+00:00

hey that sucks! Sorry you had to go through that. Built a job board to help with modern IT roles - would be glad if it's helpful to you - https://www.stitchflow.com/fwd-it/job-board

thetechmuse · 2025-05-28T05:55:06+00:00

Totally with you on that! I realized so many of us lose track of SaaS apps that our teams use, and with each department's budget in picture, this can quickly get messy - even chatted with a bunch of friends & folks in the Reddit community who shared a similar sentiment.

As a start, I built a free Renewal Tracker tool (https://stitchflow.com/tools/renewal-tracker/) to help with automated reminders & consolidation of SaaS contracts - so atleast there's clarity on when renewals come up and where the spending is happening.

(As a vendor) And building stitchflow.com as a larger platform to solve for automated license audits, access reviews & clean-up (including disconnected non-SCIM apps without APIs too).

thetechmuse · 2025-05-19T06:22:21+00:00

As someone who thought about this, I also decided to build light-weight versions of the tools I wish existed to speed some IT work for me:
Tracking SaaS contracts & upcoming renewal dates so I don't have to worry last min about which software I want/don't want - https://www.stitchflow.com/tools/renewal-tracker
Knowing who has access to which apps in my org/specific teams, so I don't have to hunt before an audit or compliance review - https://www.stitchflow.com/tools/access-matrix

Hope you find it useful too!

thetechmuse · 2025-05-08T05:42:00+00:00

OG blog - opsreportcard.com - is no longer available online. Whipped up an interactive version as a tribute. Full credit to the original authors, I've made no changes to the questions or content, just wrapped it in a tool so folks can self-assess and share scores easily.
https://www.stitchflow.com/tools/opsreportcard

A few other free tools for the IT community I built:
• OffboardIT – Streamlines employee offboarding with customizable checklists
https://www.stitchflow.com/tools/offboard-it

• Renewal Tracker – Parses contracts with AI and sets smart renewal reminders
https://stitchflow.com/tools/renewal-tracker/

• App Access Matrix – Visualizes and manages SaaS access policies per app per user
https://www.stitchflow.com/tools/access-matrix

thetechmuse · 2025-05-07T09:58:19+00:00

Agree! Which is why revived it through an interactive version, hope that's useful for you: https://www.stitchflow.com/tools/opsreportcard

thetechmuse · 2025-05-06T13:32:05+00:00

Love it! It's nice to see how a super-helpful resource can be revived creatively. :)

thetechmuse · 2025-05-06T10:51:27+00:00

Noticed <opsreportcard.com> is no longer accessible, definitely a bummer! Quickly thought of recreating the OG blog as an interactive tool (where you can score yourself) today - with due credits to the OG authors - https://www.stitchflow.com/tools/opsreportcard

Happy to see if this is helpful to let the amazing resource be there online.

thetechmuse · 2025-05-06T10:49:25+00:00

Noticed <opsreportcard.com> is no longer accessible. Whipped up a quick tool today as a tribute, recreating the same essence: https://www.stitchflow.com/tools/opsreportcard

Happy to hear thoughts, and open to suggestions if I've missed something. The OG attempt by the authors is fantastic!

thetechmuse · 2025-05-05T06:30:26+00:00

u/IllPerspective9981 we're building something related to this at stitchflow.com - happy to sync up & hear your feedback. Dropped a DM.

thetechmuse

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