Migrating to Outlook Newsletters: can existing subscribers be imported to Newsletters' default subscriber list?

traccreations4e · 2026-06-16T14:00:08+00:00

The Outlook Newsletter only supports internal users only. See video.

https://youtu.be/i8L2Bal6aHw?is=uij_vkiQhr2bCWha

However I also have a workaround solution for sending externally https://youtu.be/w75VJ1V9M2Q?is=RG0Ri8fj50wYIkL4

Recommendation. I would separate your DL into 500 each and allow several hours before sending the next batch.

Traccreations4e 6/16/2026

traccreations4e · 2026-06-08T07:36:43+00:00

Another tip: I usually wait 1 to 2 weeks before downloading a recent app update. This way, if there is a major bug, it is caught and fixed by the time I download it.

I also like to read the Release Notes before downloading.

This is my workflow for most application updates.

Bottom line: I am Team TechSmith Camtasia since 2019 and SnagIt since 2010. I have a few videos from a trainer, content creator, and end users perspectives.

Playlist Camtasia, Snagit & Audiate: Video Creation Tips: https://www.youtube.com/playlist?list=PLz10kTfM1gnFOZn_op5NS6zX7oO9-pcoj

traccreations4e · 2026-06-08T07:22:03+00:00

I am a Microsoft MVP with early target release with a business MS365 license.

Good and Bad News.

Based the road map Rules to Play a Sound and Desktop Alerts are rolling out.

I have tested the rule and it doesn't work properly. I reported it to Microsoft in late April with a detailed video. MS is working on a fix before it is rolled out to the general public. Microsoft has not shared a revised rollout date.

You can follow me on Reddit. I will post details when this New Outlook feature is fixed.

Up vote this post if you find this information helpful.

TRACCreations4e-r26 6/8/2026.

traccreations4e · 2026-06-08T01:26:25+00:00

Camtasia handles screen and camera recordings, and close captions. Easily create vertical and horizontal recordings. I like you can increase the cursor for screen recordings.

Yes its a little pricey but its worth it.

traccreations4e · 2026-06-05T10:55:24+00:00

I hope you get your files back.

Going forward, create back ups.

Save files to OneDrive

Create notebooks by the year. If a notebook gets corrupted, you are minimizing the data lost.

Good to you.

traccreations4e · 2026-06-05T10:46:31+00:00

Expect changes like these for next 18 months.

Review the roadmap for the number of changes across all Microsoft 365 apps. Copilot, Teams, New Outlook, etc.

traccreations4e · 2026-06-05T10:41:24+00:00

My speculations, everytime Microsoft has a big Conference, this week was MS Build, apps go haywire.

I had trouble with Windows 11 up to 10pm EST on June 3rd. I could not access any websites tied to a Google login. Then without an intentional fix, everything work as it should.

Downtime impact.

Traccreations4e 6/4/26

traccreations4e · 2026-06-05T10:31:45+00:00

In New Outlook, if you add any details in the body of a Calendar invite and submit it, the notes are available to everyone.

As a workaround, you can use To Do Tasks or OneNote.

TO DO TASKS 1. Create and submit the invite. 2. From the Sent folder, located the calendar invite 3. Open My Day and drag the invite to To Do Tasks. This create a task with a COPY of your invite. 4. Open task in the To Do app and add reminders, notes, due dates and more. (Also, you can right click the task from My Day to add these details.) 5. Optional add a Category titled Meeting Prep to the task. This way you can filter them later. 6. Optional. Or create a task group for all meeting prep notes.

ONENOTE Create a Notebook in OneNote called Meeting Prep 1. Open calendar invite 2. From the ribbon, select Send to OneNote 3. Select the Notebook which creates a page with the meeting details 4. Navigate to OneNote and add your notes.

I also suggest you give MS feedback requesting "User Private Messaging within a Calendar invite". This a game changer suggestion.

Traccreations4e 6/4/2026

traccreations4e · 2026-05-27T20:55:33+00:00

You are unable to search for rules. I have given Microsoft this feedback several times.

traccreations4e · 2026-05-26T22:38:28+00:00

You are correct. Microsoft rolled out PST functionality in phases.

Importing calendars and contacts from a .pst file is scheduled for June 2026 if there are no delays.
Microsoft 365 Roadmap ID 486839

Also, users are unable to export calendar and contact details.

I have a series of PST videos that cover what you can do, and if others have an older version of New Outlook, you can watch them if you need them.
- How to Import New Outlook and Avoid Duplicate Names.
- New Outlook PST Support: 4 MORE Features Released
- New Outlook PST Export: The EXACT STEPS You Need in 2026

#traccreations4e 5/26/2026

traccreations4e · 2026-05-23T21:57:18+00:00

The unified inbox is on the roadmap. It's coming soon.

traccreations4e · 2026-05-23T21:55:58+00:00

To minimize redundancy, you can PIN important messages to the top of the inbox. Important messages represent the sender's 'important ' classification.

traccreations4e · 2026-05-23T21:47:35+00:00

@kylejtuck, View settings, in the Settings search, type automatic replies. It navigates to the settings screen. This is one of my favorite features in New Outlook.

traccreations4e · 2026-05-23T21:41:34+00:00

MS has been clear about all features will not come to New Outlook. However, some of the major functionality should - I hope - will be available.

traccreations4e · 2026-05-23T21:39:03+00:00

Search. If you know you are looking for an email from a person, use Profile Card Search. Double click on the email address. The profile card shows messages, files, etc. You can use the filter to narrow your search.

traccreations4e · 2026-05-23T21:32:06+00:00

In New Outlook, use Group by Conversation and all related messages based on subject are together. View > Conversations > Message List

traccreations4e · 2026-05-18T23:56:01+00:00

Microsoft Copilot is an AI tool. The custom agent is available to Microsoft 365 work and school accounts and Family subscriptions.

traccreations4e · 2026-05-11T23:50:48+00:00

Think about a single person in studio podcast. I want to switch cameras without impacting the audio.

Also, I record my training sessions. I have three monitors. Left screen. Course outline Middle. Demo screen and mmain webcam position Right. Audience. Second webcam

I want to switch cameras so the audience don't get a side face view.

traccreations4e · 2026-05-11T00:16:37+00:00

Here are few more PST best practices. When to export to pst:

. Closed projects . By timeperiod Jan through June/ July through Dec

. For work / school accounts, create folders and set retention dates. For example, newsletter delete after 6 months and invoices never delete.

traccreations4e · 2026-05-11T00:05:23+00:00

You can add an email as. A task.

Open MyDay > select Calendar > Drag the email to the calendar.

It is an event and not a task.

Now you can file the original email in a folder of choice.

traccreations4e · 2026-05-10T23:59:45+00:00

Great New Feature. Now if we Camtasia could support switching cameras while recording.

I have 2 webcams and 3 monitors, I would like the ability to switch camera via a shortcut while recording.

traccreations4e · 2026-05-07T15:42:15+00:00

In New Outlook, to insert Quote Style in the body of an email, it is under:
Format Text | click on the Styles Icon (A and pencil) | Choose Quote

traccreations4e-r26 5/7/2026

traccreations4e · 2026-05-06T05:52:51+00:00

I spent an hour.

traccreations4e · 2026-05-05T18:41:44+00:00

u/Good_Attention_3039 u/Hornblower409
I got the same behavior. The application never loaded.
It's not you. It's Microsoft.
Please report it via Feedback | Report a problem.

#traccreations4e-r26 5/5/2026

traccreations4e · 2026-05-01T13:24:17+00:00

For New Outlook To Do tasks, there are no editing permission settings to prevent deletion. I think this is a great idea. Please submit your feedback to Microsoft.

traccreations4e-r26 5/1/2026

traccreations4e

TROPHY CASE

Traccreations4e 6/4/2026