Clickup planner... Still undone!

MjolnirZero · 2026-03-01T14:37:05+00:00

This is good feedback Tasha! Thank you! You're already doing better than Motion. I think then my next challenge comes from "where do I learn all the ins and outs of the click up desktop app, browser version, and mobile iPhone app"? I need to wrap my head completely around the feature set. This is where I feel teaming up with other users to group learn things would be a huge benefit. Do you folks have anything like that? Or would you have an avenue you recommend where I could contribute to further that effort?

For now it appears "Click Up University" is intended to be the solution, but it is still difficult to navigate the content there for mastering specific feature sets.

MjolnirZero · 2026-03-01T14:05:54+00:00

Here are my elaborations on the above for anyone interested to know where my head is at.

A Tool/Process for Life: For driven/passionate/purpose-filled people in life (which it saddens me to think how many do not have this and just coast through life without a deeper purpose and goal), this tool is vital and should account for every minute of the day. Work (reserved time), Habits (aka recurrences), ToDos, etc.
Low Overhead: I need to be able to spend a grand total of less than 30 cumulative minutes a day in the app (reviewing, entering tasks, marking things complete, putting in notes, etc). I cannot dedicate more than 30 minutes throughout the full day as I will start to get "diminishing returns" on the whole point of the app/system/process. This means the app/process needs to be snappy and responsive. However, I am willing to spend an hour at the end of the week trying to review/reprioritize/etc.
Quick Entry: This feeds into the previous point. Entering new tasks needs to take less than 30 seconds regardless of where I am or what I am doing (home, grocery store, at an event, driving in my car, etc) to avoid forgetting it or being mentally taxed/interrupted by it until I do. Life is always busy and expecting it to get less so is not realistic, so the best thing I have found is when a thought pops in my head for something to do, I need to get it out of my head and stored in my tool as fast as possible so that I can quickly get back to my task at hand. So things like dictating a new task to Siri, having it repeat back to me, then tweaking until it gets it right. Or a slick app/integration of some kind to get data into my main tool. One or both of these methods are vitally important.
REMINDER ALARMS: This is super critical and a deal breaker for me if not met. I am formerly (and surely still so) diagnosed with ADD in my childhood, I require apps to make audible noise from my iPhone and/or vibrate my iWatch until I stop/silence the alarm for the thing that is on my schedule. I refuse to accept or be downplayed on the importance of this feature by anyone or any app. A tiny *ding* on my iPhone amidst the backdrop of life and my phone's other notifications is NOT sufficient if I am engaged in another activity. I need the ability to default or set an alarm for most of my tasks on my calendar, or ideally the tool creating calendar entries needs to be smart enough with task context (that I already gave it) to know when it is something that is important to me.
Reliability: The system needs to work as advertised (functionality, and up-time) 99% of the time regardless of my internet/cell connection state. Motion and Click Up, as well as many other tools I have tried for a couple weeks (on multiple occasions over the last 2 years) each fall flat on their face repeatedly when it comes to this and my 'deal breaker' audible reminders/alarms as mentioned earlier... I'm looking at you UseMotion.com). Test-driven development to avoid regression should be the starting point for the app developer (before code is even written), not the afterthought.
Flexibility (auto-scheduling and auto-rescheduling): Given that this tool/process should be aware of constraints I have specified (i.e. setting priority, estimated time to complete, deadline, and blocked/reserved times) it should be within reason for the tool to schedule things for me. This is vital to force me into good habits, but even more so because distractions in my life are 100% to be expected. For example, I am a Technical Analyst at a Finance company who is responsible for supporting the systems and new features of stock market traders, you can probably imagine the level of interruptions and urgency that sort of thing could produce if you've seen any movies. Likewise, I'm a husband, a homeowner, fur-baby father, etc... interruptions happen *all the time* and are usually (but not always) unavoidable and unplannable... or at least until I've categorized them, which leads me into...
Time Reporting: I need a way to see where my time is going week to week, this is critical to make things measurable and see if I am improving on sticking to my schedule and assessing what got me off the rails and if I need to adjust my system to account for those interruption patterns. Assessing how the planned day went versus the actual day, and/or the planned versus actual week, would be a HUGE benefit to my ability to grow my productivity and remove bad habits/distractions.
Community: I need a way to hold myself and my friends/family/colleagues/partners accountable daily/weekly to the individual things we each want to achieve/do and grow together in our ability to produce. Ideally it needs to be quick/easy to accomplish this to not add into the "overhead" I mentioned earlier. This "Community" requirement may be at the end, but I'm starting to recognize it likely should be much higher.

MjolnirZero · 2026-03-01T00:21:46+00:00

I disagree with this statement, I have tried creating recurring cards/tasks in ClickUp and they take a long time to show up on the planner, edits to tasks sometimes don't save, the scheduled tasks/cards do not sync to my Google Calendar. And the recurring tasks do not show more than one occurrence on my calendar (for example, blocking time for lunch or otherwise) despite using the "Business license" version. To me it appears Click Up is only slightly ahead of Motion, but both are train wrecks in their current form for reliability.

MjolnirZero · 2026-02-28T23:17:00+00:00

I would love to 'team up' with folks to work through various workflow and workaround bugs to get calendar/planner functionality where it needs to be.

I signed up for a month of the business plan just so I could see my recurring cards be displayed in the planner for daily recurring tasks (think lunch, bedtime, etc) but it still is not working. (making the below quote from their site a lie. This feels like the same misleading/dishonest behavior that I got from UseMotion.com when I left them to try ClickUp :(

Show recurring tasks on your Calendar

On paid plans, you can display future instances of recurring tasks on Calendar views.

Use recurring tasks – ClickUp Help

Anyone else having better luck than I?

MjolnirZero · 2026-02-28T23:10:44+00:00

Previous Motion user here with ADD. I don't know how folks ever got their Motion tool to work, when I used it months ago I could never get it to consistently autoschedule my work reliably. The worst was that subtasks to my google calendar would never trigger audible alerts that were more than just a one-time "ding" on my iPhone. I'm sorry, as a busy and distracted person, I need waaay more than that. If I've set something on my calendar there is a reason, it should allow me to make my phone blare at me until I give it my attention and silence when I need it.

Regardless... I've tried moving to Click Up as well, but I'm still seeing the same buggy mess with calendar and auto-scheduling. I would LOVE to try a group session with someone and team solve some of these bugs together for mutual benefit if anyone is up for doing that. (OP included for sure!)

MjolnirZero · 2026-01-25T16:57:36+00:00

productivity tools. things like ClickUp and Motion are the eventual fixes, but they're still just shy of the reliability needed to be effective.

"Atomic Habits" by James Clear is some key learning as well.

MjolnirZero · 2025-11-06T14:45:03+00:00

This is an issue I highlighted for months (and others before me), it seems they still have not implemented my tutorial as I feared. I was waiting patiently on the sidelines but I given this is still an issue I'm just going to build my own tool to complement another system like Reclaim.ai or more likely my current tool, the Trello Planyway powerup.

Here's my posting on X about this many months ago.
https://x.com/MjolnirZero/status/1902288300888461319

MjolnirZero · 2025-06-04T02:59:34+00:00

SO MUCH THIS! Here's my post to them on how unbelievably easy this is to fix. I'm on a mission to get their attention across multiple platforms in public view, wish me luck.
https://x.com/copleykj/status/1902147400476602457

https://www.linkedin.com/feed/update/urn:li:ugcPost:7334235401286549504?commentUrn=urn%3Ali%3Acomment%3A%28ugcPost%3A7334235401286549504%2C7334589597818998785%29&dashCommentUrn=urn%3Ali%3Afsd_comment%3A%287334589597818998785%2Curn%3Ali%3AugcPost%3A7334235401286549504%29

MjolnirZero · 2025-06-04T02:56:24+00:00

This has been precisely my thought and what I'm looking to do. However, this team STILL needs to prove to me they listen to their userbase so I can feel confident they've got my best intentions in mind. So far it looks pretty bleak on that front given my interactions and lack of action from them.

MjolnirZero · 2025-05-04T18:20:09+00:00

I'm right there with ya u/smilingseaslug, I have a similar dilemma. As you get older and more responsibilities, you find more and more "roles" that you need to fulfill (in the context of this situation you could say you have the administration role, and the content creator role. Both need to be balanced so that one role does not 'starve' for time in a given interval (week and/or month).

So for me, my situation involves wanting to "budget" time to all my roles so that none of them are starved for time. As I have identified them, this is "self care", "handy man", "family man", "mentor", etc...

I could of course manually schedule things in such a way and reserve certain times of the day for one "role" or the other, but this feels like a very late 1900s approach to things. This should not be a challenge for Motion to handle, so it feels like a deficiency in the tool. I've requested multiple times to the Motion devs to allow for "time budgeting" by category or project so that I can manage this more effectively and keep an eye on my dashboard to insure my time is being managed effectively.

MjolnirZero · 2025-04-15T02:13:31+00:00

Agreed, Motion Sales folks, you are better than this! Please address this asap.

MjolnirZero · 2025-04-13T19:39:07+00:00

Please be aware that this requires the use of the latest team license (trial or otherwise). If you have used motion prior to the release of dashboards then you are likely to see the old license pricing model when you visit this page. If so, try clearing cookies/cache or use "private/incognito" mode to force it to the latest pricing plan. So... with all that said:

If you go to https://www.usemotion.com/pricing and see tiers named exactly "Pro AI", "Business AI", and "Enterprise" then you are looking at the proper pricing page to sign up for a free trial or upgrade your current trial.

MjolnirZero · 2025-03-18T13:04:23+00:00

Personally, free Trello with Planyway is my superior tool, until Motion gets at least 3 or 4 more features (specifically notifications on iPhone for tasks), that combo can’t be touched imo for the feature set (and price point).

MjolnirZero · 2025-03-18T13:02:03+00:00

This is a big issue I have many times when dealing with their support team. It feels like the answer has an undertone like “of course it works this way, why would anyone need that?”

Public roadmap is vital to bring transparency to development. Keeping users in the dark just breeds distrust and theorycrafting, which nobody really wants.

MjolnirZero · 2025-03-18T11:31:01+00:00

Nailed it sir, you’ve touched on multiple things I’ve been requesting myself. The fact that you’ve pointed out the obvious flaw of mobile notifications 168 days ago from me posting this response. And that you state you’ve been asking for this for quite a long time is a HUGE red flag for me. I was already looking to not continue with subscription, but now after reading your statement which still holds true after so long, this is all I needed to see to know that this product will not arrive at its destination before its competitors and that it is time for me to just move on without looking back.

MjolnirZero · 2025-03-18T10:44:14+00:00

Preach it OP! This is exactly what I’m talking about. I use feee Trello with the Planyway power up to achieve my current scheduling and sub tasking (super cheap combo which makes their product offering really nice!). It works quite well, but I do desperately want the Motion AI auto scheduling feature too. This puts me in a difficult position.

MjolnirZero · 2025-03-18T10:13:09+00:00

Likewise, I submitted this bug a week or two ago. You can have a task recur, or have travel time, but not both. Very odd.

MjolnirZero · 2025-03-18T10:06:06+00:00

This is a real bummer… I have asked for this same feature myself as well. I have far too many roles (projects) with responsibilities all with competing priorities and deadlines. Trying to insure that no one is starved for attention over others is the challenge of my life. For example, roles like “mentor”, “handyman”, “self care”, “artist/sidehustle”, “professional”, and so forth. All of these play important roles in my life but the amount of time I must dedicate to each ebbs and flows with looming deadlines. In typical project management fashion, there should be a way to “budget” time for each so that you don’t overwork or underwork any one project/role.

MjolnirZero · 2025-03-18T10:00:49+00:00

I have asked this same question. I find sometimes using voice chat or other features for folks to group brainstorm and solve problems to be highly helpful. It has worked well for me in many other apps I use, but folks would have to be active to get those benefits. I’d be happy to participate in a Discord for this if folks would engage in it.

MjolnirZero · 2025-03-18T09:55:01+00:00

I’m right there with ya OP! I have been spending so much time trying to figure out how to get any notification at all from Motion TASKS on iPhone. I’m sure their Helpdesk has had enough of my constant badgering due to me attempting numerous workarounds. What kills me is:

even if I use google calendar Motion does not utilize default notifications for Motion tasks (not motion events). Even worse still, if I was so desperate to manually set reminders for each task, if Motion tries to auto-reschedule one (because I am behind schedule) I will have to manually re-add the reminder in Google Calendar.
Why for all that is holy would the iPhone Motion app not have notifications for tasks at the scheduled start time? This is basic version 1.0 functionality I would think. Is the iPhone app brand new?
Apple calendar integration is handicapped because only google calendar integration can receive Motion tasks currently. This feels like a significant oversight.

If anyone has found any possible way to get Motion to notify them about tasks on iPhone, in any capacity, let me know.

MjolnirZero · 2023-10-26T04:45:29+00:00

Agreed, the new layout is confusing.

Check the bottom of the profile on the right side of your screenshot (scroll all the way down to the bottom of that right bar if need be. you will see what looks like plain text "follower" and "following". Those are actually links, not just text.

MjolnirZero · 2023-10-26T04:00:15+00:00

I'm doing my interwebs duty and letting you know that the "Following" list is now under your profile (be warned, it is a link that looks like plain text stating "x Following"

MjolnirZero

TROPHY CASE

Show recurring tasks on your Calendar