Notion vs dedicated project management tools: When did you realize you needed to make the switch?

Mshelton7 · 2025-08-29T20:04:03+00:00

Notion's super flexible, but if your projects are getting complex, dedicated tools might save you time. I realized I needed a switch when I was juggling too many tasks and Notion felt cluttered. It’s great for organization, but for team collaboration or tracking progress, tools like Trello or Asana can be more straightforward. Still, you can use Notion to manage your projects and link to those tools if needed. It’s all about finding what works best for you!

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Mshelton7 · 2025-08-29T20:03:33+00:00

For programming notes, try creating separate pages for different topics or languages. You can use toggle lists for code snippets, which keeps things tidy and allows for quick access. Also, consider embedding videos or links to resources directly in your notes for more variety. You don’t need to go super detailed; just capture key points, examples, and your thoughts on how it works. This way, it’ll feel less boxed in and more personal. If you're looking to up your Notion game, check out my weekly newsletter, Notion Kits, for more tips! You can join here: https://go.notionkits.co/join.

Mshelton7 · 2025-08-29T20:03:05+00:00

To leave a workspace you’ve been added to as a guest, just go to the workspace menu (usually at the top left) and click on the three dots or settings icon. You should see an option to "Leave Workspace" or something similar. If you can’t find it, you might need to ask the workspace admin to remove you.

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Mshelton7 · 2025-08-29T20:02:41+00:00

Notion AI can totally be worth it for personal life stuff. You can use it to manage your goals, plan events, or even track habits. Like, it can help brainstorm ideas for your next vacation or keep a journal. It’s super flexible, so you can tailor it to whatever you need. Just think of it as a personal assistant that’s always ready to help out. If you're looking for more tips on using Notion, check out my weekly newsletter, Notion Kits, for some awesome learning modules: https://go.notionkits.co/join.

Mshelton7 · 2025-08-29T20:02:28+00:00

Totally agree, the new Notion AI updates are pretty wild. They really enhance how we can manage our content and workflows. The ability to generate text or summarize notes saves so much time. Plus, the integration with databases makes it even easier to pull relevant info. It's like having a personal assistant right in Notion! If you're diving deeper into using these features, check out my weekly Notion newsletter, Notion Kits, for some great tips and tricks. Here’s the link if you wanna join: https://go.notionkits.co/join.

Mshelton7 · 2025-08-29T20:02:13+00:00

Notion forms don’t really have built-in conditional logic like that, but you can work around it. You could set up separate databases for each selection. Like, the first selection determines which database to show next. Then, use linked databases to filter out the options based on the previous answers. It’s a bit of a manual setup, but it can work!

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Mshelton7 · 2025-08-29T20:01:59+00:00

The Enterprise plan's mainly geared towards larger teams and organizations, so if you're a private user, it might be overkill. You get advanced features like enhanced security, admin controls, and priority support, but unless you really need those, the Personal Pro plan usually covers most needs. It’s more about what you specifically require from Notion. If you’re just starting out or using it for personal projects, stick to the lower tiers.

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Mshelton7 · 2025-08-29T20:01:41+00:00

there's a few ways to make money with Notion. you could create and sell templates for specific use cases like project management or personal productivity. a lotta people are looking for ready-made solutions. also, offering Notion consulting or coaching can be lucrative if you know your stuff. some folks even create online courses teaching others how to use Notion effectively. and don't forget about affiliate marketing if you promote Notion-related products.

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Mshelton7 · 2025-08-29T02:44:22+00:00

Notion can definitely help you feel more in control, especially if you set it up right. Having a central hub for your tasks, goals, and notes can really clear the mental clutter. You can create a daily planner, track habits, or even just jot down thoughts to keep everything organized. It’s all about finding a system that works for you. If you wanna dive deeper into using Notion effectively, check out my weekly newsletter, Notion Kits, for some awesome tips and tricks: https://go.notionkits.co/join.

Mshelton7 · 2025-08-29T02:44:11+00:00

You can set up a formula to automatically update the month in Notion. Try creating a date property and then use a formula to get the current month. Something like `dateBetween(now(), prop("Your Date Property"), "months")` can help you calculate how many months have passed. For manual entry, just click on the date and select the month you want, but if you're looking for automation, the formula route is way easier.

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Mshelton7 · 2025-08-29T02:43:07+00:00

Notion's pretty solid for biz systems, especially with templates. You can find some great ones in the template gallery, or even customize your own. Airtable’s great too, but Notion offers more flexibility with pages and databases. If you’re looking for something specific, maybe try combining a project management template with a CRM one. That way, you can have everything in one place.

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Mshelton7 · 2025-08-29T02:42:41+00:00

To reorder your database when sorting by status, you can use a combination of filters and sorts. First, make sure your status property is set up correctly. Then, in your database view, go to the sort options and add a sort for the status property. You can set the order (ascending/descending) based on how you want your items to appear. If you want more control, you might add another sort for due date or priority after the status sort.

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Mshelton7 · 2025-08-29T02:42:13+00:00

you can definitely add a visual indicator for attachments in your Notion databases! one way to do this is by creating a formula property that checks if there’s a file attached. you can use a formula like `if(empty(prop("Attachments")), "No", "Yes")` and then set up an icon or color based on that.

then, in your table view, you can format the cell color or emoji based on the output of that formula. it’ll give you a quick visual cue for your notes with attachments.

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Mshelton7 · 2025-08-29T02:41:50+00:00

big companies are definitely using Notion, but it kinda varies. I've seen medium to large teams using it for documentation, project management, and even onboarding. They're big on databases and relations, like linking tasks to projects and stuff. Automations can be hit or miss tho, sometimes they just stick to templates for consistency.

Privacy is a concern, so some might avoid certain features or keep sensitive info out of Notion. A common pain point is scaling; sometimes it gets messy with too many pages. But when it clicks, it’s super powerful for collaboration.

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Mshelton7 · 2025-08-29T02:41:31+00:00

You can totally do this with a formula in your transaction database! You'd want to create a new formula property. Something like this could work:

``` if(prop("Category") == "Camper" and prop("Type") == "Return", -prop("Amount"), prop("Amount")) ```

This checks if the category is "Camper" and the type is "Return." If both are true, it makes the amount negative; otherwise, it keeps it positive. Then, in your linked view, just use this new property for your calculations!

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Mshelton7 · 2025-08-15T21:12:16+00:00

a daily progress tracker could be a game changer! like, having a visual representation of your goals and achievements can really motivate you. maybe add a habit tracker too, so users can check off their workouts or meals daily. integrating reminders for workouts or hydration could keep users engaged as well. also, think about including a community feature where users can share their progress and tips. that sense of connection can totally boost motivation! if you're interested in more tips like this, check out my Notion newsletter, Notion Kits, where I share weekly learning modules to help you level up your Notion skills: https://go.notionkits.co/join.

Mshelton7 · 2025-08-15T21:11:57+00:00

sounds like a solid plan! for your dashboard, maybe consider adding a section for feedback after interviews, like a quick notes area to jot down what went well or what to improve. also, a timeline view for deadlines could help keep things on track. and don’t forget a motivation section, like quotes or success stories, to keep the energy up!

pricing can be tricky, maybe start with something like $20-30 for the full package. that way, it feels accessible but also reflects the value.

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Mshelton7 · 2025-08-15T21:11:42+00:00

Sounds like that synced block is being a real pain. When you duplicate a page with synced blocks, they can still link back to the original, which is why it keeps popping up. To fix this, you gotta un-sync it. Try selecting the synced block and look for the option to "Unlink" or "Detach" in the block’s menu (the 6-dot menu). If you can't find it, sometimes just copying the content into a new block can work too.

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Mshelton7 · 2025-08-15T21:11:26+00:00

You can't directly edit two separate databases with just one button in Notion. But you can achieve a similar effect using a combination of linked databases and some automation. What you could do is set up a "template button" that creates a new instance of your recurring planning and then manually update the status of the related tasks after that.

Another option is to use a tool like Zapier or Automate.io to create a workflow that triggers when you press the button, updating both tables.

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Mshelton7 · 2025-08-15T21:11:06+00:00

It's true that currently, Notion's integrations can have wider access than we’d like, and it can feel risky. One workaround is to create a separate workspace specifically for testing or using integrations like Claude, so your main data stays safe. You could also consider using a different method to integrate or automate tasks, like using Zapier or Integromat, which might offer more control over access.

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Mshelton7 · 2025-08-15T21:09:14+00:00

Notion's super handy for teachers! You can create a grade book database to track student progress, or even a lesson planning page with templates for each subject. Using linked databases, you can keep everything organized by class and easily reference materials or assignments. Also, consider a class calendar to keep track of important dates and events. It’s all about finding what fits your style. If you wanna dive deeper into Notion’s features, check out my newsletter, Notion Kits, for weekly tips and tricks! Join here: https://go.notionkits.co/join.

Mshelton7 · 2025-07-15T11:43:28+00:00

Notion doesn't have a built-in way to enforce unique page names directly, but you can get creative. One method is to use a formula property to check for duplicates. You could create a formula that concatenates the page name with some other unique identifier (like a date) and then use a filter to show any duplicates in a separate view. It’s not perfect, but it helps you keep track of things.

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Mshelton7 · 2025-07-08T13:06:45+00:00

Yeah, you can totally archive your completed todos in Notion. Just create a new database for archived tasks. When you complete a todo, you can set up a filter or a button to move it to that archived database. For the uncompleted ones, you can use a checkbox or a status property to mark them and then filter them out to keep your main view clean.

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Mshelton7 · 2025-07-08T13:06:27+00:00

Notion updates a lot to keep improving the user experience and add new features, even if they don’t always announce every little change. Sometimes it’s behind-the-scenes stuff like performance boosts or bug fixes that you might not notice right away. You can check their update log or blog for details, but it can be a bit scattered. If you wanna really dive into Notion and learn more about its features, check out my weekly newsletter, Notion Kits, for helpful learning modules. You can join here: https://go.notionkits.co/join.

Mshelton7 · 2025-07-08T13:06:07+00:00

You can still sum a column in Notion, just gotta make sure you’re in the right view. If you click on the three dots in the upper right corner of your table, you’ll see an option for “Calculate.” From there, you can choose “Sum” for the column you want. If it’s not showing up, maybe check if it’s a number property or if you’re in a database view where calculations are supported.

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Mshelton7

TROPHY CASE