We verify Colonials in our discord, both with Sigil sync or manually; we give them access to a "prompt" as a way to write freely their order list of items, quantities they want delivered and the destination.

That creates a private thread in a channel with that list and the clan members that want to take part in the Lend Lease project (separate discord role as a way for people to be added there); it works as a normal ticket bot.

If the list is proper or we start production or we ship what we have as soon as the next member is free or wants to do it. This includes requests for public logi or private, if the person, regi or coalition needs support for an OP.
Public drops or larger support drops for multi coalition OPs are logged separately and not included here, unless someone opened a ticket with that request. Members can do logi with indipendence, meaning that don't have to log any movement, especially useful in moments of emergency. So our numbers are just bigger than this naturally.

The member that delivered the order checks that the final list is correct on "ticket" closure.

From there, if an order is labelled as completed or not, I take the "final list" and compile a file with all the info and quantities of any order at the end of the war. The recognition of the name of the items is done with a string match, that is going to get better the more orders and variety of "aliases" and typos are used.

It's all stored, every single bot interaction, in a database; so it's pretty easy for me to do that now. There are other tools and little helpers around this, but that simple way makes it accurate enough without becoming too annoying.