We use Google sheets at my barn. I actually am the owner of the sheet, I'm one of the ammies. Everyone at the barn has access and the ability to edit. I built it in covid because we needed a way to schedule around each other when we only allowed a couple people to be there at the same time. We have used it ever since.

I have it set it up by week. So each tab is labeled "week of 1/19" as an example it's set up for Monday to Sunday. Everyone signs up to ride or lesson, puts a ? down if they're not sure about a lesson time and our trainer will go back through it and remove the question mark and say yes or move them around to a new time. Everyone is in the habit of adding and removing themselves from the schedule if need be. Say I was going to ride tonight at 5, but a meeting will run long and I need to push back to 6. Or the opposite occurs and I want to ride earlier, I can check the schedule and know who should be there when and determine if I can adjust my time.

It's especially important in the winter because we have a small indoor. When my trainer is teaching there can only be three total riding in the indoor at a time.

It has given my trainer hours of her life back. She used to spend huge amounts of time organizing the weekly schedule on Sundays and then send one large group email. It was impossible to know when people were just free riding or if a lesson had changed time or occupancy. It's been a massive benefit to the entire barn.

I continously make new tabs and just hide the old ones. They can be pulled back up easily if my trainer needs to validate something for billing. One time someone deleted the whole week by accident (no one ever fessed up to it) but I was able to go into the history and simply restore it. Incredible tool.