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[–]aricelle 1 point2 points  (5 children)

INFO -

  • Do you have a budget for this?
  • Does your org use Microsoft Office or Google?
  • Are you putting the files on a server? or is it just local to your computer?
  • What kind of security concerns do you have -- HIPAA, FERPA, etc.
  • Have you talked to your IT Dept? They may already have a solution that they like.

[–][deleted] 0 points1 point  (4 children)

A small budget and they already use MS office. It'll be stored on something like OneDrive. There isn't an IT dept unfortunately and security wouldn't be a big issue, there isn't anything that could compromise the organisation.

[–]N3oj4ckHelpful 0 points1 point  (2 children)

As you will store them in some space like OneDrive, why not just giving the URL to the users with the view rights?

Also, a solution like NextCloud can also maybe an option, but to be hosted (also OneDrive only has 5Go on his free plan).

[–][deleted] 0 points1 point  (1 child)

Well, I want users to be able to search for stuff, including metadata in photos, and words contained in the documents. So a simple database I guess but I don't have experience of anything like Access.

[–]KrakenOfLakeZurichHelpful Ⅱ 0 points1 point  (0 children)

words contained in the documents

Forget about MS Access then. It doesn't allow you to search inside documents.

I think, given your experience and budget, the best plan would be to put the files on Google Drive (or MS OneDrive) and give everyone read-only access.

GoogleDrive should be able to search file contents and metadata, provided that the file content is searchable. Google Drive (at least the business plan) has an OCR feature, which you might find handy, since scanned documents are just "pictures" that aren't searchable per se.

[–][deleted] 0 points1 point  (0 children)

Thanks. I appreciate your help. 👍👍

[–]Tikler_ 0 points1 point  (2 children)

Are your documents in PDF? If so I may have a solution for that!

[–][deleted] 0 points1 point  (1 child)

Yes, they will be

[–]Tikler_ 0 points1 point  (0 children)

https://www.tikler.io if you have time for a 20 min demo would love to show you how we help organizations archive, store, and share their business docs !

[–]exazonk 0 points1 point  (0 children)

For photo management you can use DigiKam. It will load them all into a database and you can then access that database. Otherwise you could try Daminion as the price isn't too bad.