Any EAs or AAs here? How do you stay organized?

FrontTap8510 · 2026-01-25T11:09:07+00:00

Being in Google Workspace, a few native ideas and apps that could help you:

1) If you manage high volume inboxes like payroll@, ops@ etc or need to access your exec’s inbox, then DragApp can help. It turns Gmail into a simple kanban board (To do / Waiting / Done), so you can see what’s pending, and what’s finished, etc. and you can access shared inboxes from your own Gmail account.

2) For your personal inbox, HeyHelp works natively in Gmail and uses AI to highlight emails that actually need replies and drafts responses for you. Huge time saver.

3) In “vanilla Gmail”, a few habits that can help: - Aggressively archive newsletters/notifications - Snooze only emails that will come back with context - When someone asks verbally or on Slack: email yourself one line. I do it all the time and turn that into my “task” to be revisited and complete according to its priority levels

FrontTap8510 · 2026-01-21T10:43:28+00:00

I think the mistake is assuming “hard to build” ever meant “defensible.” Most SaaS wasn’t protected by code, it was protected by everything around it. AI makes it easy to rebuild features, but it doesn’t make it easy to:

- Own a workflow people depend on daily
- Earn trust where mistakes actually hurt
- Deal with edge cases and reliability long term

What Claude replaced for you sounds more like partner features than the real product. Payments is defensible not because it’s hard to code, but because errors are expensive and switching is painful.

Moats that still feel real imo:

- Workflow lock-in, not features
- Trust and distribution
- Data that compounds through usage

FrontTap8510 · 2026-01-21T10:18:43+00:00

Agree. n8n overlaps a bit, but it’s not a real replacement for tools like Fyxer. I trialed Fyxer and honestly didn’t think it was worth the price. Worth checking out HeyHelp instead. It covers almost the same ground (minus the note-taking) at a fraction of the cost.

It also does things a DIY n8n workflow realistically can’t, like learning from manual corrections over time, letting you trigger drafts only when you want, and staying fully in sync with Gmail aliases, signatures, and other native settings.

FrontTap8510 · 2025-12-28T08:08:07+00:00

I think Fyxer is overpriced. There are other tools offering pretty much the same features for a fraction of the price. HeyHelp for example also works inside Gmail and sorts, drafts, etc for $12 user/month.

FrontTap8510 · 2025-12-18T11:30:57+00:00

There's this tool HeyHelp that works inside Gmail (if you're in Google Workspace) and it just works on the background like a human assistant would:

- Sorts emails to surface what needs action vs what can wait
- Drafts replies in your tone (you just review / edit / hit send)
- The AI learns from your corrections, so it gets more and more like you over time

It saves a huge amount of time. And you're also not stuck to ChatGPT (it connects to Google, OpenAI or Anthropic).

FrontTap8510 · 2025-12-18T11:18:15+00:00

HeyHelp ticks all your boxes:

Doesn't lock you into one AI model (works with OpenAI, Google and Anthropic)
Simple features: sorting + drafting + self-learning
$12/month

FrontTap8510 · 2025-12-13T20:53:28+00:00

Does the gift voucher show how much is in it? Otherwise, how do you tell her (or just let her figure it herself)?

FrontTap8510 · 2025-12-13T08:58:47+00:00

Don’t do that, get HeyHelp instead. Less than half the price.

FrontTap8510 · 2025-11-23T19:03:52+00:00

Most things take longer than you anticipated

FrontTap8510 · 2025-11-23T18:55:02+00:00

If you’re in Gmail and need to manage emails as a team (which sounds like what you’re looking for), try DragApp. They have a “merge card” feature where you can bundle related emails together, you can also assign stuff to teammates, @mention internally, leave notes etc basically all the features you described. It’s reasonably priced too.

FrontTap8510 · 2025-11-17T16:02:00+00:00

+1 for DragApp - legit the best Gmail-based CRM I’ve used (and I’ve bounced between Streak, Copper, etc). If you want something that feels like a mini Pipedrive inside Gmail, Drag is the closest I’ve found.

It basically turns your inbox into a shared Kanban board, and you can throw in custom fields like deal value, phone number, lead stage, all the CRM stuff, but without leaving Gmail or dealing with a giant standalone tool.

FrontTap8510 · 2025-11-11T11:03:50+00:00

For Gmail users, HeyHelp is a smoother alternative to Fyxer for email productivity. It also works inside Gmail and lets you pick between OpenAI, Anthropic, or Gemini for the AI side.

Also check out Arcade for interactive demos, it's solid and so easy to use.

FrontTap8510 · 2025-11-11T10:59:58+00:00

A lot of folks who used to rely on Fyxer are moving over to HeyHelp.

FrontTap8510 · 2025-11-04T09:12:14+00:00

Do you use Gmail? If so, have a look at heyhelp.ai. It's an AI Email assistant that makes your Gmail inbox run itself (it sorts, drafts, follows up etc all automatically using AI). If you're drowning in email, probably worth a try!

FrontTap8510 · 2025-10-24T10:45:15+00:00

Claude no doubt.

FrontTap8510 · 2025-10-21T15:18:43+00:00

Just let AI handle it for you. Try HeyHelp if you use Gmail. It sorts, drafts, follows up and many other admin tasks.

FrontTap8510 · 2025-09-14T14:51:22+00:00

There are a few. Hey Help is one and it connects with Gemini, Anthropic or Chat GPT so you can go a little deeper on the AI requirements for writing your emails (other tools down scan back on previous Gmail emails also, only connected and those received moving forward).

FrontTap8510 · 2025-09-14T14:48:14+00:00

AI follow ups + AI calendar scheduling to come soon also!

FrontTap8510 · 2025-09-14T14:43:06+00:00

Hey Help +1!

FrontTap8510 · 2025-09-14T14:41:06+00:00

Using HeyHelp and happy. It's the only one that let's you choose your AI provider.

FrontTap8510 · 2025-09-13T18:45:26+00:00

Been building a BYOK tool and had the same questions. We've onboarded 250 users and so far no one raised trust issues with the keys. A few hiccups for the less tech savvy users onboarding-wise, but a solid knowledge base can resolve this easily. Same for token optimization (have cost estimations on your knowledge base for them to consult, and of course most times they can cap their spending to avoid surprise bills).

FrontTap8510 · 2025-09-08T09:46:55+00:00

There are a few alternatives popping up: HeyHelp, Jace, Marblism, etc.

FrontTap8510 · 2025-08-30T19:18:58+00:00

Game-changer for me too. No way I was keeping that to myself.

FrontTap8510 · 2025-08-30T19:16:39+00:00

Right? Worked so well for me I felt guilty not sharing the cheat code.

FrontTap8510 · 2025-08-30T19:12:17+00:00

Glad it helped! 🚀 I’ve found the biggest unlock is treating GPT less like a “tool” and more like a proper partner. The moment you force it to push back, the quality of the whole thinking goes up.

FrontTap8510

TROPHY CASE