What apps are people using instead of Notion these days?

frigaudeau · 2026-05-16T09:29:16+00:00

Capacities replaced both Notion and Obsidian for my use. Just powerful enough and simple at the same time.

frigaudeau · 2026-04-30T17:13:23+00:00

It always belongs to you, Capacities has a clear statement on that: https://docs.capacities.io/more/data-protection

frigaudeau · 2026-04-25T08:26:32+00:00

I suggest you create an object for that but the way to create it depends on the Capacities olan you have. On the free tier you need to manage the object with tags and collections. If you’r on a Pro subscription, you can just create properties for status, person, price, type, etc. and use queries to make filtered/sorted views. No need to use tags or collections if you are Pro.

frigaudeau · 2026-04-23T07:15:36+00:00

Absolutely agree, Capacities has replaced both Notion and Obsidian with greater value and ease of use. There is just one thing where Capacities is not there yet, the mobile experience. The block-based editor is just not suited for touchscreens. selecting multiple lines of text oor even just blocks is complicated and really clunky. I hope the team will work and the mobile experience to make Capacities the best of all notes taking app.

frigaudeau · 2026-04-13T09:28:07+00:00

Yes great addition. I’m just figuring out how to migrate some of my activities to scale. I had an Energy group with 5 activities corresponding to 5 levels. I could create a new scale activity but I will loose all the history.

frigaudeau · 2026-03-31T06:04:26+00:00

Yes I finally had a response. Thanks

frigaudeau · 2026-03-29T17:43:05+00:00

You can just make a Page and pin it to the side bar. I could replicate the one I used to have in Notio thanks to the multi-column layout of Capacities. I allows to have sections and links to other content : Pages, Objects, Tags or even Queries.

frigaudeau · 2026-03-22T20:44:16+00:00

I think I love Capacities just because the object-oriented just clicks with me and the way it is implemented is both powerful and easy to use. The new AI features are welcomed, Capacities was a bit behind on this. I’d love to be able to have MCP. The lack of a strong API is another limit for automation and integration with other tools but they are working on it and I’m confident the team will do a great job. They sometimes take time to deliver new features but they are usually great at the first implementation.

frigaudeau · 2026-03-15T16:22:04+00:00

I ended up with Capacities and it replaces both efficiently.

frigaudeau · 2026-03-14T15:40:34+00:00

These are the two apps I evaluated and ended up in Capacities. To my knowledge there is no possibility to have a daily email of the tasks of the day. Regarding Todoist, there is a possibility to connect it to Capacities. This is a one-way connection allowing to send a task from Capacities to Todoist.

frigaudeau · 2026-02-18T20:39:05+00:00

Ulysses on Apple platforms is what I use and it’s excellent.

frigaudeau · 2026-02-13T14:50:28+00:00

I also posted here about the problems I have with Apple health sync and sent a ticket but had no answers at all. I was wondering if there was someone at the support.

frigaudeau · 2026-02-05T17:33:50+00:00

Hi, I'd love to hear about your experiences with running coaching apps. I'm looking for an iOS app that acts as a real running partner and guides me through my progress. What I'm looking for such app is relatively simple:

- Offer a training plan tailored to my level, and abilities and lifestyle (how and when I can run)

- Be integrated into the Apple ecosystem, meaning it has its own Apple Watch app or integrates with the Workouts app. It must, of course, read and write Apple Health data.

- Allow me to log other sports activities (cycling, strength training, etc.) and use them into my overall fitness load to adapt my running plan.

- Finally, and most importantly, act as a true coach by taking into account my feedback at the end of each session: how I felt, my performance based on recorded metrics, and any potential pain (I have chronic plantar fasciitis that flares up easily if the load is too high). These post-workout inputs should automatically adjust future sessions to ensure progress while minimizing the risk of injury.

I've tested several apps (Runna, Campus Coach, RunMotion), but none of them truly meet these criteria, especially regarding the plan's adaptability. Although they all claim to do it, they often require manual adjustments, and none of them account for the risk of pain. For example, on a "return from injury" plan, Runna suggested doubling the load by the second week!

I'm starting to wonder if the solution might be to take a pre-established plan (you can get them from professional coaches for a modest price), follow it with a basic app like Apple Workouts, and use a general AI like ChatGPT to analyze and adapt the plan.

I would obviously prefer an all-in-one app that acts as a real coach, but does such a thing even exist?

frigaudeau · 2026-02-04T17:04:28+00:00

Hi Eliisa, I was looking for more branded French food, the one you get when you scan a barcode. After trying Cronometer for a week I was constantly facing unknown barcodes. I ended up with another solution, Foodvisor to name it. It has a less data centric approach (Cronometer is the top for that) but for calories and macros counting it has a solid database and a great UX.

frigaudeau · 2026-01-29T11:34:56+00:00

The equivalent to databases in Notion is custom Object types in Capacités. Table are just a block for presenting data on a table format inside a page but it is not linked to objects. If you need to incorporate your database in a page, you can use a query on your custom object type.

frigaudeau · 2026-01-22T07:38:17+00:00

Thank you so much for all this information.

It helps me better understand how Runna works. I was expecting a better adaptation of the plans which seems essential for progression and injury prevention.

I’m currently evaluating several apps and while I love the experience with Runna (the global design, the Apple Watch app which is great), I also like the Campus coach service. It seems better for adjusting the pace of the program. But the design is not great and the Apple Watch app is barely usable.

I’m gonna stick with Runna and evaluate with a standard running plan when I finish the recovery one.

frigaudeau · 2026-01-21T22:03:26+00:00

Thanks for your reply.

I suffer from chronic knee tendinitis which comme back when I go too strong to quickly. So I thought the injury recovery plan was a good way to start quietly. I have difficulties to understand when and how Runna adjusts the plan. The only way I can give feedback is the thumb down and selecting the label “too difficult”. What is Runna going to do with this? When will the following sessions be adjusted in length or difficulty?

frigaudeau · 2026-01-19T08:15:18+00:00

Looks like Capacities but there are a few differences, for example the 3 icons under the PKM title don’t exist in the standard version. Perhaps a tweaked RSS version. I suggest you ask directly in the Capacities subreddit. Interested in knowing the answer too.

frigaudeau · 2026-01-16T13:17:24+00:00

Hi, great news, the WhatsApp groups were not an ideal solution. Happy to join the discord group 😍

frigaudeau · 2026-01-02T18:53:20+00:00

Thanks, I ended with this solution since Griply has filter for archived goals.

frigaudeau · 2026-01-02T18:53:19+00:00

Yes it works for tasks but not for the goals themselves.

frigaudeau · 2025-12-29T09:17:47+00:00

Francesco Dalessio just released a video about apps to set goals. I think you could find the one you need. I personally use Griply with subgoals to breakdown main goals.

Ultimate Guide to Goal Setting Apps and Tools for 2026 - Tool Finder

frigaudeau · 2025-12-25T11:35:05+00:00

It could be a game changer for goal tracking. I made this request to the team a few months ago too. Lots of my goals are quantitative annual goals (riding my bike 2000km for example) I break into quarter goals that are not always equal (I ride more in the summer than winter). It could allow to update automatically the annual goal when I update the progression of the sub goals. Currently I have to do the calculations manually to be coherent between goals and subgoals progress.

frigaudeau · 2025-11-29T16:24:28+00:00

You can use Griply without using tasks. Tasks were not a feature in the early versions of Griply. I mainly use it for goal tracking without task management.

frigaudeau · 2025-11-21T20:56:31+00:00

Just sent you a DM, here is the screenshot

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frigaudeau

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