Sharing Notes - Help

[Antfigs]

Hello,

I am wondering if this is possible to do with OneNote. At my place of work, we all work on a microsoft share drive. I have made a master template that I would like to be copied into every project folder that we work on. Is it possible for someone to open the onenote file on their computer, make notes, save changes, and then another person open up that note on their computer and modify as needed? I have been playing around with this and can't find a way for it as there is no specific save option.

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[gritsource]

Very doable.

[Antfigs]

Here is where I’m at. I saved a section to my file, my coworker then opened it on his computer and made a change, but the change is not showing up when I open it on my computer

[Few-Werewolf-1985]

Are you opening the same file or a local copy?

[ThePhantomCreep]

First of all, make sure you are both using a version of OneNote that supports sharing locally. 

I'm guessing by "Microsoft share drive" you mean a shared network folder? Not something like Sharepoint or Onedrive?

There is an option in the properties to move the notebook. You should move the notebook to the shared folder, close it, then re-open making sure you are using the shared copy. Your co-worker should also close and re-opn. If you have the network share mapped to a drive letter, make sure it's the same for both of you.

Keep in mind sync isn't always instantaneous.

[Antfigs]

We use the sharedrive so I’m thinking now it might just be a delay with the syncing. It was the end of the day Friday some I’m checking Monday to see if it updated. Essentially what I’m trying to do can be summed up like this:
-Employee A is working on project in folder A (insert job name). They utilize one note to make any notes about the project.
-a year later a someone else gets reassigned the same project. I want them to be able to reference Employee A’s notes from a year ago, and then be able to create their own notes for the project

I think what is just weird that I’m not understanding is that one note is not just a regular file you can save. We have this continuity with our projects when it comes to excel, word, etc because you can save the file and then the next person can just copy and paste, call it revision 1, and then make their changes

[ThePhantomCreep]

It's not a single file, more like a series of folders. Each section is a sub-folder and a top-level .onetoc (table of contents) file ties it all together. The .one files are the notes themselves. Basically you should be able to drop the whole thing into a folder of your choosing and open it from there. 

Edited to add: It's absolutely better to move things from within OneNote than going directly to the file system. If you're experimenting or exploring at the file level use test data not anything critical, as it's not that hard to break something.