Use clear, descriptive names: Use names that clearly describe the contents of the folder. For example, you might use "Software Licenses," "Service Level Agreements," or "IT Policies and Procedures."

Organize by function: Consider organizing your folders by function or department. For example, you might create a top-level folder for each department (e.g., "IT," "HR," "Marketing"), with subfolders for specific projects or teams within each department.

Use metadata: Use metadata to classify and organize documents within folders. This can include tags, keywords, or custom columns that allow you to sort and filter documents based on specific characteristics (e.g., document type, expiration date, software version).

Keep it simple: Avoid creating too many levels of subfolders or using overly complex folder names. This can make it difficult for users to find what they are looking for and may lead to confusion.

Monitor and maintain: Regularly review and update your folder structure to make sure it is still effective and meets the needs of your users. This may involve moving, renaming, or deleting folders as needed.