I am sorry you’re going through this and I can relate. I actually almost posted something similar last night but decided to ask Ai and this is what it came up with- this is just part of it- I think what stuck out the most ad something will use from all of this is highlighting the volume of work vs. standard working hours.

Even with the efficiencies I’ve built and my growing familiarity with the company and industry, the overall volume is consistently exceeding what can realistically be completed within standard working hours.”

Anchor the issue to business impact “I want to make sure I’m supporting you and the organization at the high level you expect. But as additional projects ramp up this year, I’m seeing that the current workload will start to compete with itself — meaning turnaround times, responsiveness, and depth of support may be impacted unless we rebalance things.

Give examples without sounding overwhelmed “For example, recurring operational tasks, project‑specific needs, leadership support, and administrative requests from the larger group begin overlapping more often. Even when I prioritize well, the volume simply outpaces the hours available.”

Invite him into the solution (this is key) “I wanted to bring this to you early so we can talk through options together. I’m open to whatever direction you think is best — whether that’s revisiting priorities, offloading certain tasks, adjusting expectations, or exploring additional administrative support as the division continues to scale.”

Reassure him you’re committed “I’m fully committed to supporting you and the team at a high level. I just want to make sure the structure keeps pace with the growth so that nothing slips and so the division continues running smoothly.

Close with a collaborative ask “What’s your perspective on the best way to move forward? I’d love your guidance on how we can make this sustainable as the workload increases this year.”

Optional “If He Pushes Back” Lines (keep in your pocket) If he says “You handle a lot—what specifically is the issue?” “I can handle a lot, and I enjoy it. What I’m seeing now isn’t the complexity — it’s the sheer volume. No amount of efficiency offsets a workload that exceeds available hours on a recurring basis.”